Corporate Card FAQs
How do I apply for a corporate credit card?
A Corporate Credit Card Approval
Form should be completed and submitted to the Head of
Finance and the Vice Chancellor's Office for
authorisation. If the request is approved, the Finance department
will send the employee a Business Visa card application, supplied
by Barclaycard, and a Corporate Credit Card User agreement for
completion. This sets out the terms and conditions regarding use of
What should I do with my receipts?
You must keep all receipts safely until you receive a copy of
your Barclaycard statement from Finance. Please note that
credit card vouchers are not acceptable on their own as they
do not show goods / services provided. A separate
receipt should be requested.
How do I complete my expenses claim form?
Barclaycard produce the statements on the 17th of the
month. When these have been received in Finance, you will be
sent a copy so that you can complete an EXP04 credit card expense
You should attach all the receipts to the claim form and the
total of your claim should agree with the total of the statement
The claim form must be signed by a budget holder and show the
nominal code(s) to be charge before it is forwarded to Finance.
What should I do if there is a transaction on the statement
which I do not recognise?
If you suspect you have a fraudulent transaction on your
statement the first thing to do is contact Barclaycard for further
information. The number to ring can be found at the top of
You will be asked security questions when you contact
Barclaycard as proof of identity. This will be the
information you set up on your credit card approval form.
Barclaycard will investigate and obtain copies of the receipts
if necessary. There may be a charge for this if the
transaction turns out to be genuine. If the transaction is
fraudulent Barclaycard will credit your account on a future
If you have any further queries please contact the corporate
credit card administrator - Tina Holliday 6450