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Student Expenses FAQs

Where can I find the student expense claim form?

The general EXP03 student expenses claim form can be found on the Student section of the Finance Forms page. All claims must have original receipts / tickets attached.

Note: The Faculty of Education & Theology has its own student expense claim form.  Please obtain this from the Faculty admin office.

 

How do I claim for mileage?

If you are travelling in your own car you can claim mileage allowance as per the rate shown on the bottom of the expenses claim form or as agreed by the Faculty of Education & Theology (for school placements).

If using a hire car, the named driver can submit a claim for petrol so long as an original receipt is attached to the claim form.

 

How will my expenses be paid?

Cheques are processed fortnightly and posted out to students - see Student Expenses Deadlines.  If you wish to collect your cheque from the Finance dept you must make this clear on the claim form.

 

I have completed a claim form, why have I not been paid?

  • Firstly check with your faculty admin office.  All claims must be checked and authorised by a budget holder within the faculty.  You need to allow plenty of time for this process to take place so that the Faculty can pass the claim to Finance for the deadline date.  Check that the Faculty admin office has processed your claim and passed it to Finance.
  • Check that you have a current term time address set up correctly on e-Vision.  This is the address which is printed on the cheque and it could be that it has been sent to a different address than expected.
  • Contact the Finance office after you have checked the first two options.  We will check that your claim has been received in Finance by the deadline date and processed. It might be that the cheque has gone missing in the post and we will have to stop it at the bank and re-issue.

 

Why has my research bursary not been paid?

Payment of a research bursary is made on the next available expenses payment run date after receipt of the relevant authorised paperwork from the Faculty / Research Dept.  If you are expecting a bursary payment please check with the Faculty / Research admin office to confirm when they sent the paperwork to Finance.  Your cheque should be issued on the next payment run if it was received in Finance by the deadline date.