Student Expenses FAQs
Where can I find the student expense claim form?
The general EXP03 student expenses claim form can be found on
the Student section of the Finance Forms page. All claims
must have original receipts / tickets attached.
Note: The Faculty of Education & Theology has
its own student expense claim form. Please obtain this
from the Faculty admin office.
How do I claim for mileage?
If you are travelling in your own car you can claim mileage
allowance as per the rate shown on the bottom of the expenses claim
form or as agreed by the Faculty of Education & Theology
(for school placements).
If using a hire car, the named driver can
submit a claim for petrol so long as an original receipt is
attached to the claim form.
How will my expenses be paid?
Cheques are processed fortnightly and posted out to
students - see Student Expenses
Deadlines. If you wish to collect your cheque from the
Finance dept you must make this clear on the claim form.
I have completed a claim form, why have I not been paid?
- Firstly check with your faculty admin office. All claims
must be checked and authorised by a budget holder within the
faculty. You need to allow plenty of time for this process to
take place so that the Faculty can pass the claim to Finance for
the deadline date. Check that the Faculty admin office has
processed your claim and passed it to Finance.
- Check that you have a current term time address set
up correctly on e-Vision. This is the address which is
printed on the cheque and it could be that it has been sent
to a different address than expected.
- Contact the Finance office after you have checked the first two
options. We will check that your claim has been
received in Finance by the deadline date and
processed. It might be that the cheque has gone missing in the post
and we will have to stop it at the bank and re-issue.
Why has my research bursary not been paid?
Payment of a research bursary is made on the next available
expenses payment run date after receipt of the relevant authorised
paperwork from the Faculty / Research Dept. If you are
expecting a bursary payment please check with the Faculty /
Research admin office to confirm when they sent the paperwork to
Finance. Your cheque should be issued on the next payment run
if it was received in Finance by the deadline