Payments to overseas bank accounts and/or in foreign currencies
are not processed through the Purchase Ledger. The
University makes overseas payments using a service provided by
All requests for foreign payments must be made on a
Foreign Currency Payments Form.
Foreign payments are not entered onto the finance system until
the payment has been made. Therefore it is
important that departments keep copies of all
foreign payments so that in the event of any queries details can be
Each request must be made separately and treated as an
It is important that the latest date for the payment to be
transmitted is indicated as normal payments can take 3 to 5 working
days to be processed in the banking system. Please note that
payments can only be processed by the receiving bank when they are
open, so there may be a delay for public holidays & local
weekends. Payments in less commonly traded currencies will
take longer to be processed.
Incomplete forms will be returned to the department, which will
result in a delay in the payment being made.
In some cases an overseas payment must be processed via an
intermediary bank. In these situations the beneficiary will
inform you of all the appropriate details.
Where an invoice has been provided by the supplier it must be
attached to the Foreign Currency Payments Form.
Expenses payments must be supported by a completed EXP02
Expenses form for Visitors (Non Staff and Non VL)
In the absence of any backing documents please complete a pro
forma invoice - payment request form.
All forms can be found on the Finance Forms webpage
All Foreign Currency Payments Forms must be authorised by a
budget holder or a delegated authorised signatory who can sign for
Forms which have not been approved will be returned.
For further information please contact:
Financial Team Supervisor