How to Book Flights
Where possible tickets should be booked by
NYS Corporate Ltd who should be asked to quote the lowest
fare possible in addition to other travel options available.
Staff are also permitted to use other options, such as budget
airlines which may result in lower travel costs than those quoted
by NYS. However staff are reminded to consider:
- The real cost of admin staff time in searching the internet for
the best deal.
- The potential disadvantages of low cost airlines (eg extra
booking fees/charges or arrival at airports some distance from
the destination city, which will result in further transport
- NYS have a duty of care in the case of emergencies to
provide alternative cover for bookings made through
them. If staff have booked directly with
another airline they will be required to sort out their
own alternative arrangements in the case of an emergency.
If the alternative supplier is being used, the unsuccessful NYS
quote must be retained to demonstrate that the travel requirements
have been met and the cost to the University has been significantly
Refer to section 14 of the Expenses Policy
Corporate contact details