Attachments
Adding an attachment
When sending an email you may sometimes wish to send a file as
well. Sending files by email can be achieved by adding an
attachment.
To add an attachment:
1. Click the ‘Paperclip' icon to start adding an attachment.
2. After clicking the 'Paperclip' icon browse to your file and
click the ‘Open’ button.
3. You will see your attachments listed to the right of the
‘Attachments:’ button.
Continue to write your email as normal, then click 'Send'.
Opening an Attachment
You may be sent a file as an attachment to an email. The
paperclip icon will appear underneath the sender’s name if the
email has an attachment.
To view the attachment simply click on it. You will then
be presented with a dialogue box asking you to either Open, Save or
Cancel. Please note: If the attachment is a
Microsoft Office document you will be notified that you must save
the file before you can view or edit it. Beneath the
Attachments: heading you will see a link with the name and size of
the file that has been sent to you.
If you select to open the file, then it will open in a separate
window. Once you have read it you can save it to another
destination, e.g. My Documents, by clicking on File and then Save
As. Alternatively, if you do not wish to save the file, close it by
clicking on the in the top right hand corner of the attachment
window. The attachment will remain with its associated email for
you to access again if required, unless you delete it.
TIP Be aware that some attachments such as pictures, photos and
databases can use up a lot of disk space allocated to you for
email. If you wish to keep large attachments, it may be preferable
to save them to a memory stick or you’re ‘My Documents’ and then
delete them from your inbox.
WARNING ! Please note that you may see a warning that
attachments may contain viruses. If you are suspicious about the
sender or the subject of an attachment, then you should delete it
and NOT OPEN IT. Contact ICT Services if you require any guidance
on any suspicious email or viruses.
What to do if you are having difficulties
In the first instance please consult the instuctions above. If
this still does not resolve your issue then please do
not hesitate to contact us.
You can contact the ICT Helpdesk in the following ways
- Visit the Information desk on the 1st floor of
Fountains Learning Centre.
- E: helpdesk@yorksj.ac.uk
- T: 01904 876696 (9am to 6pm Monday to
Friday)