Use IM and Presence
Use instant messaging and presence
This page describes the basics for communicating by using
Microsoft® Lync™ 2010 communications software. It explains how to
use Lync 2010 to easily interact and collaborate with other
people.
What do you want to do?
Sign in and get started
You will be automatically logged into Lync upon logging
into Windows on any Campus PC. Not logging into Lync
immediately would defeat the whole point of Lync!
1. On the Windows® taskbar,
click Start, click All
Programs, click Microsoft Lync, and
then click Microsoft Lync 2010. When the Lync
main window opens, if you see your name and your presence status,
you're signed in. Alternatively click the Lync icon in the
Tray.
2. Click the availability menu
under your name, and then either click your presence status, or
click Reset Status to let Lync set it
automatically, based on your activity and Microsoft® Outlook®
Calendar.
The following table describes each of the presence status
indicators.
|
PRESENCE STATUS
|
DESCRIPTION
|
|
Available
|
You are online and available to contact.
|
|
 Busy
|
You are in a Lync call, or, according to your Outlook Calendar,
you are in a meeting, and you don't want to be interrupted.
|
|
 Do not
disturb
|
You don't want to be disturbed and will see conversation
notifications only if they are sent by someone in your
Workgroup.
|
|
 Be Right
Back
|
You are stepping away from the computer for a few moments.
|
|
 Away
|
Your computer has been idle for a period of time (15 minutes by
default).
|
|
 Off
Work
|
You are not working and are not available to contact.
|
|
 Offline
|
You are not signed in. You'll appear Offline to individuals whom
you have blocked from seeing your presence.
|
|
 Unknown
|
Your presence is not known. Your presence might appear unknown
to others who are not using Lync as their instant messaging (IM)
program.
|
Personalize your contact information
You can personalize your location, phone numbers, and presence
information. For example, you can add your mobile phone number and
make it available only to close contacts.
1. To set a location to let people
know where you are today, click the arrow next to Set Your
Location or your current location, and then, in the
location menu, click Show Others My Location.
2. To add a phone number to your
contact card, click
the Options button 
, and then
click Phones.
3. Click the button for the phone
number that you want to add (such as Work
Phone or Mobile Phone).
4. In the Edit Phone
Number dialog box, type the number, and then
click OK.
5. Select the Include
in my contact card check box, and then
click OK.
6. To change privacy relationships
for the people you want to see your personal phone numbers,
right-click the contact's name in your Contacts list, click
Change Privacy Relationship, and then
click Friends and Family.
Change your picture settings
You can decide whether you want to see your contacts' pictures.
You can also change your own picture or choose not to show one.
HIDE YOUR CONTACTS' PICTURES
1. In the Lync main window, click
the Options button 
.
2. In the Lync -
Options dialog box,
click Personal.
3. Under Display
photo, clear the Show photos of
contacts check box to hide other people's pictures,
and then click OK.
HIDE OR CHANGE YOUR PICTURE
1. In the Lync main window, click
the Options button 
.
2. In the Lync -
Options dialog box, click My
Picture.
3. Do one of the following:
1. To hide your picture,
click Do not show my picture.
2. To change your picture,
click Show a picture from a web address, type
the address of a photo site (such as Windows Live® Skydrive or
Facebook) including the file name, and then click
the Connect to Picture button.
NOTE The file must be less than 30 KB in
size. If the photo that you want is larger than 30 KB,
see Prepare
a photo for Lync 2010.
Build your Contacts list
Add people to your Contacts list if you'll be contacting them
often or if you just want to keep track of them.
1. In the Lync main window, type
the person's name or email address in the search field.
2. In the search results,
right-click the person.
3. (Optional) If you'll be
contacting the person often, click Pin to Frequent
Contacts.
4. Add them to a group by
clicking Add to Contacts List, and then
clicking the group name, or, if you haven't created groups yet,
click Add to New Group, and give the group a
name. You can add more contacts to this group later.
Get in touch by IM
There are several ways to start an IM conversation with people
or groups in your Contacts list. From your
Contacts list or from search results, do any of the following:
- Double-click the contact.
- Point to a person's picture. When the contact card opens, click
the IM button.
- Point to a group in your Contacts list, and, when the group
contact card appears, click the IM button to send a message to the
whole group.
To invite additional people into an IM conversation:
1. In the Lync main window, drag a
contact name from the Contacts list, and drop it onto the
conversation window. To add contacts outside of your organization
(whom you can't IM) to the conversation by e-mail, in the
conversation window, click
the People Options menu, and then
click Invite by Email.
2. To join, just click a link in
the e-mail (outside users can join the conversation regardless of
whether they have Lync installed).