Digital Scanning Service
The Copyright Licensing Agency's (CLA) Higher Education Licence
(for photocopying and scanning) allows the creation of digital
copies of published material through scanning in specific
circumstances and in accordance with copyright legislation.
To comply with the terms of the Licence and enable the full
reporting that the CLA requires, all digital copies must be
authorised and made by Information Learning Services
To request the
scanning of a publication to support your teaching, please
ensure that it is eligible by using the below checklist:
- Scanning for course modules must be in accordance
with our CLA License, under which the limits are:
one article from a periodical, or;
one chapter of or 5% (10% from 1 August 2016) of a
book – whichever is the greater.
In addition, the CLA offers us a
Second Extract Permissions Service:
By paying a fee, we are able to double the normal limits to include
a second article from the same periodical, or two chapters/10% (20%
from 1 August 2016) of a book. Please note that this service
does not cover all publications, as it relies upon
a rights-holder opting in to the service.
Newspaper articles are not included under
the terms of the license.
- Only items published in the UK will automatically be
covered by our licence. Material published elsewhere in the world
will be subject to possible exclusion depending on the conditions
imposed by the publisher.
- The item must be owned either by York St John University (in
stock at Information Learning Services) or obtainable from another
library that is licensed to make copyright cleared copies.
- Material either available through York St John University in
electronic format (eg a periodical article available as an
electronic journal through Information Learning Services) or
readily obtainable in electronic form at reasonable cost, will not
- Scanning must be for educational use and relate to a specific
course of study.
- For further guidance on copyright issues,
and clarification of the legislation, please see our copyright information
How do I request a scan?
If your request meets the above requirements, please send the
details via e-mail to the Scanning Service (link below). Please
ensure that Scan request is present in the subject
line, and that you provide the following information:
If your request is for a
If your request is for an
Service – e-mail
auto-filled for your convenience
We will acknowledge receipt of your request, and once our system
has verified the details, a scan will be made by ILS staff which
will include a copyright top-sheet to comply with the CLA
regulations. A link to the material will be added to the
appropriate rebus:list online
reading list. Please note that at busy times of the year (such
as the start of the semester) there may be a longer than usual wait
for scans to be uploaded.
For further information, please contact the Scanning Service: