Digital Scanning Service
The Copyright Licensing Agency's (CLA) Higher Education Licence
(for photocopying and scanning) allows the creation of digital
copies of published material through scanning in specific
circumstances and in accordance with copyright legislation.
To comply with the terms of the Licence and enable the full
reporting that the CLA requires all digital copies
must be authorised and made by Information Learning Services
To request the scanning of a publication for Moodle please
ensure that it is eligible using the checklist below:
- Scanning must be in accordance with copyright legislation, e.g.
no more than one article from a periodical issue or one chapter or
5% of a book (whichever is the greater). Newspaper articles are not
included under the terms of the licence.
- Only items published in the UK will automatically by
covered by our licence. Material published elsewhere in the world
will be subject to possible exclusion depending on the conditions
imposed by the publisher.
- The item must be owned either by York St. John University (in
stock at Information Learning Services) or obtainable from another
library that is licensed to make copyright cleared copies.
- Material either available through York St. John University in
electronic format (e.g. a periodical article available as an
electronic journal through Information Learning Services) or
readily obtainable in electronic form at reasonable cost, will not
be scanned. Links to electronic material can be included in Moodle
course modules. Please ask your Academic Liaison Librarian if you
need assistance with this.
- Scanning must be for educational use and relate to a specific
course of study.
- For further guidance on copyright issues,
and clarification of the legislation, please see our copyright information
If your request meets the above requirements, please use the
"TALIS" digitisation request" option embedded in Moodle ro raise
the request. Guidance notes on how to complete this process
can be found here: Scanning application
Once our system has verified the details, a scan will be made by
ILS staff and uploaded into the TALIS vault. Please note that at
busy times of the year such as the start of a semester there may
be a longer wait for scans to be uploaded. A link to the
material will be automatically placed in Moodle and will normally
be fully functioning two weeks before the module begins.
- Links to the scanned copy can be embedded anywhere in Moodle
but not in any non-secure environment as the material is only
licensed for use by the students signed up to the module for which
the scan was done and cannot be made acceessible to the University
as a whole or to any wider community.
- Links will ony be supported for the duration of the course of
study. If material is to be reused in following years for the
same module the Scanning service will need to be
For further information please contact the Scanning