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About the archive

The YSJ Digirep project - getting things going

Library and Information Services acquired funding from JISC (Joint Information Systems Committee) to set up a digital repository at York St John in September 2007. The project is named YSJ Digirep, and uses PTFS ArchivalWare software.

The aim of the project is to establish a repository of university published teaching and learning material, initially largely material already available in digital format, focussing on the output from the Collaborating for Creativity project as a pilot project, but extending to other material, such as theses, exam papers, the Women's Voices project, special collections (Rees-Williams Victorian children’s books and Theatre Royal archive) and research output, including that from the Enquiry Based Learning and Research Informed Teaching project. This is intended to disseminate the information to as wide an audience as possible, including the wider community beyond higher education.

Implementing software that can be linked to the existing Library and Information Services catalogue is regarded as critical to ensuring digital material is immediately accessible and apparent to the entire University community through the familiar and established interface of the public access catalogue. In addition to including information on digital materials in information skills sessions, Academic Support Librarians will have a role in fostering the use by academic areas; indeed this will be a pivotal role in the dissemination and use of the repository. This will include the delivery of promotional sessions to academic and academic related staff on the availability of digital materials and the potential to include in the repository additional materials, subject to copyright considerations, held in academic areas.

Issues to explore are:

1. working with a commercial supplier of software to establish a digital repository
2. embedding the digital repository in the institution
3. management of IPR issues, developing appropriate strategies for the institution based on current policies and practices and with reference to other institutional experiences
4. dissemination of material to both academic and academic related staff
5. dissemination to the wider community via strategies already developed, including developing new ones where necessary