Step 3: Complete the online enrolment screens
This section guides you through each of the online
enrolment screens and explains the information that you will need
to check or provide, to complete enrolment
successfully.
If your tuition fees are being paid by the Student Loan Company
or another sponsor you will have nothing to pay; if you are paying
your own fees, you will see various payment options.
If the University has been made aware that your tuition fees are
being paid on your behalf, you will not see a payment screen. If a
payment screen does appear and you are not intending on paying your
own fees, click here for our FAQ list
on what to do next.
You may leave the enrolment process at any point and return to
it later; the system will return you to where you left it
earlier.
Please note that as a condition of enrolment you must agree to
comply with York St John University rules
and regulations.
The enrolment screens
There are nine steps to online enrolment, as follows:
- Declaration
- Contact information
- Home and term-time addresses
- Emergency contact details
- Educational background
- Biographical information
- Further biographical information
- Enrolment details feedback
- Financial registration, if applicable.
To access the online enrolment system, please go to www.yorksj.ac.uk/evision and
log in using your University username and the password you have set
up for yourself. You must complete all steps to enrol successfully.
Each step has sections containing data that you must check and
amend as necessary. All fields marked with an asterisk (*) must be
completed. Follow the guidance text on the screen. If you fail to
complete any fields which must be completed you will stay on the
same web page, a warning message will appear and you will be asked
to fill in any missing data.
Declaration
This requires you to agree to abide by York St John
University rules and regulations. You must agree to these
or you cannot formally enrol with us. Also available is a link to
the Student Experience Partnership document, setting
out our mutual obligations and expectations.
Contact Information
We often use SMS text messaging and e-mail to contact you during
the year. This can be important information that we need to get out
at short notice to where you will easily see it. If we don't
currently hold a correct mobile number or e-mail address –
necessary for the Change Password function to work – please enter
them here.
Home and Term-time Addresses
Displays your home address details and your contact or term-time
address details. Click on the Edit button on either of these if
your address has changed or if any of the details are incorrect. If
you do not yet know your term-time address you can leave this blank
and return to it later.
Emergency Contact Details
Records the details of the person you have named as your
emergency contact. This information is required in case of
emergencies, and is compulsory.
Educational Background
This screen collects information about any study you have done
prior to starting at York St John University. We require this
information for statistical purposes to allow us to more accurately
reflect the make-up of our student population.
We require you to tell us your highest qualification to date.
Please go to the drop-down list which seems most appropriate and
select the relevant option. Please select only one. If you cannot
see an option which matches your highest qualification please enter
details in the text box provided.
If your school prior to entry is not listed, please enter it
here as well as any higher education institution you may have
attended before starting with us.
If you have been given a Unique Learner Number (issued by the
Learner Registration Service) please enter it here. If not, leave
it blank.
Biographical Information
Here we ask about the country which you regard as your permanent
home prior to entry to the course, and your nationality. We are
also required to ask about your ethnic origin and whether you have
a disability, and if so whether you are receiving Disabled Students
Allowance.
We have a dedicated contact for Care Leavers and Looked After
children, and are proud to have achieved the Frank Buttle Trust
Quality Mark. We are required to ask if you have ever been in care,
and if so for how long. Please contact careleavers@yorksj.ac.uk if
you would like to know more about the opportunities and additional
support care leavers are entitled to.
Further Biographical Information
We require information about your parents’ higher education
qualifications, such as a degree, diploma or certificate of higher
education. The definition of parents includes natural parents,
adoptive parents, step-parents or guardians who have brought you
up.
We need to confirm each year the type of accommodation in which
you will be living.
We also need to ask you to select from a brief list your
socio-economic background (if you are 21 or over) or (if you are
under 21) the socio-economic background of the parent (as defined
above) who earns the most.
Please also give a brief description of your occupational
background (if you are 21 or over) or (if you are under 21) the
occupational background of the parent (as defined above) who earns
the most.
This screen gives you the option to have your details passed on
to the Students’ Union. This is useful if you want to receive
information from the Students’ Union about student events and
opportunities around the University. There is also the option to
have your name passed to the Chaplaincy and Spiritual Care Team in
order that they may contact you. So that the University can provide
appropriate provision for the spiritual needs of our students, we
would welcome your help in indicating your religious affiliation,
if any.
In order to gain a more accurate picture of the make-up of our
student population, we would welcome your help in indicating your
sexuality. This information is held securely and
confidentially and will only be used for anonymous statistics.
Enrolment Check
If you had to complete a Criminal Records Bureau (CRB) check at
the start of your course, you will be required here to confirm that
you have not subsequently received any convictions which would
impact on your ability to work with vulnerable groups. This is
compulsory.
The enrolment check screen summarises some of the information we
have for you and shows the details of your programme of study.
Check to make sure these are correct and make the appropriate
selection before you proceed.
Financial Registration
Financial registration, where it is required, is part of the
online enrolment process. The University will be notified of any
tuition fee loan you have applied for via the Student Loans
Company, or if any other body is paying your fees, and will reduce
any tuition fee outstanding. If you have fees to pay, a series of
screens will enable you to pay online by debit/credit card or
direct debit, or you can indicate that you will be paying by
cheque. Fees may be paid in full by debit/credit card or cheque, or
in three instalments by direct debit.
Please note that your student loan payment will become available
only when you have fully completed enrolment.
When you have completed these enrolment screens, print off the
Enrolment Certificate, including barcode. You must
have this with you to confirm your enrolment with Registry staff
during Welcome Week (see Step 4).
Step 4: Confirm your arrival with Registry staff on campus