General Graduation Information
Firstly, do we have your correct address?
You will not receive information and updates regarding these
graduation ceremonies unless you make sure we have the correct
contact details for you on e:Vision;
your home and contact address, your mobile number and your personal
If you have been expecting to receive graduation information and
you have not, please log into e:Vision and
update your contact details.
Any problems, please e-mail firstname.lastname@example.org.
Conferment is the granting by the University of a University
award either at a graduation ceremony or in absentia.
Each ceremony will last approximately two hours. Graduands must
wear academic dress and will be presented with their certificate by
the Vice Chancellor.
When you log onto e:Vision you
will be able to see your specific ceremony in the graduation
section. It is very important you are completely sure which
ceremony you will be attending.
Responding and paying for my graduation
You will respond to your graduation invitation via
e:Vision. You must
respond to your ceremony invitation and tell us how many tickets
you would like to receive by 31
We will contact you via email to tell you how many tickets you
have been allocated on 14 October 2012. This e-mail will also show
how you can pay for your guest tickets.
If you do not wish to attend a ceremony, you may choose to have
your degree or award conferred in absentia (literally, 'in
Your certificate will be sent to you by post in December
2012. You should not expect any communication from the
University about this subject before that time.
If you are sure you will not be attending please take the time
to inform us of this, as there are many other students who will
appreciate the extra tickets that can then be allocated.
All guest tickets to attend the ceremony at the Minster will
cost £10. You may apply for up to four guest
tickets, each of which will cost £10. However bear in
mind we can only guarantee the first two tickets of your
The final ticket allocation will be released in mid-October. All
guest tickets are charged at £10; only student graduands tickets
are free of charge.
For your place at the ceremony to be guaranteed and your name to
be included in the Conferment Programme you must register before
31 July 2012. Amendments to
your ticket requirements may be made after this date, but it is
vital that you apply for your tickets immediately.
All students who have not replied by
31 July 2012 will automatically be presumed to have
requested ‘In Absentia’ and will not attend the ceremony, their
guest tickets will be reallocated to other students. This includes
students who have not finished their degree programme
You will be informed of exactly how many tickets you have been
allocated in mid-October. If you are waiting for your final results
you can only be guaranteed tickets for you and your guests by
responding by the deadline. You can apply for your tickets
before you know your results. You may miss the deadline should you
chose to wait for your results. If you do happen to fail your
degree we will automatically put you forward for next
When applying for tickets, please indicate the total number of
tickets including extras in the appropriate box. For
- Graduand A would like two guaranteed tickets
plus two extra tickets, if available: enter four tickets,
total potential cost £40.
- Graduand B only requires two guest
tickets: enter two tickets at a cost of £20.
Tickets will be dispatched from 5 November 2012.
Children are welcome at the ceremony and if they sit on an adult's
knee will not need a ticket. However please bear in mind the
ceremony is two hours long and younger children may struggle
to follow the ceremony in its entirety.
Tickets for graduates for graduation ceremonies are free.
However, you may wish to consider making a voluntary donation of
£10 to the University’s SPARK Fund (Securing Potential and
Releasing Knowledge). Thanks to the generous support of the
YSJ community we have recently surpassed the £250,000 milestone for
SPARK. Many students have been involved with fun events to
raise funds for SPARK – this year alone over £3,000 was raised by
our clubs and societies!
All funds raised for SPARK are used to support students at the
University in a variety of ways – this includes scholarships to
support entry to higher education, international scholarships,
international exchange placements, internships and business
start-ups. Importantly SPARK also supports students who
experience unexpected hardship.
Examples of how students could benefit include:
- £50 could support a student who experiences unexpected
- £500 could fund an international exchange placement
- £1,500 would provide funds for a full SPARK Entry
As York St John University can claim Gift Aid, your donation of
£10 is worth £12.50 to the University if you fill in and return our
giftaid form (if you are eligible).
Last year many people kindly made donations and we hope that you
would like to do the same.
Further information will be available when we send you your
tickets in the autumn should you wish to make a donation.
For further information on SPARK please click here or contact our Alumni &
Development Manager, Brett Arnall on 01904
Name and address
The e:Vision online reply form will show your full
name and the permanent home address we have for you. Your name is
shown exactly as it will appear on the degree certificate.
It is of vital importance that this is your legal name and not a
shortened/alternate version of your name. Certificates cannot be
issued with a name which in any way differs from that provided to
the University on registration. If this is incorrect you should
send appropriate proof of your correct legal name to Registry. York
St John University are unable to accept a change of name by
marriage or deed-poll that occurred after the end of a student's
programme of study.
The permanent address we have on record will normally be used
for all correspondence after the end of term and should, therefore,
be a reliable one.
If you wish to use a different temporary address this summer
from that shown, please provide the details and give dates. If you
wish to change it once you have responded, please e-mail email@example.com
as soon as possible. If you choose to have your certificate posted
to you and live in a multi-tenanted property, it is recommended
that the certificate is posted to a secure address, such as a
All award results will be made available on
Monday, 9 July 2012.
All examination results will also be posted first class to home
addresses during the week beginning 9 July 2012. Please ensure
that Registry has your current permanent address.
If you wish your results to be sent to a different address, you
must hand in a self-addressed envelope by the end of term to the
Student Advice Counter, opposite the main Reception in the Holgate
Results are not available over the telephone or in person from
Registry. For students who complete deferred assessments in
September 2012, the results will be made available by 10 September
Access to University IT services
Your University e-mail and online storage area on University
computers will be deleted 4 weeks after your programme of
study finishes. You will, however, still have access via
e:Vision to your
module results, award details and alumni information.
Debts to the University
You will not be able to attend a degree ceremony or receive your
degree certificate if you are in debt to the University. Please
consult with the Finance Office to resolve any financial matters as
soon as possible.
A range of University merchandise will be available for purchase
on the day.
The University’s caterers will be open from 7.30 am and
additionally we will be inviting students and their families
the option to enjoy a warm drink and a slice of cake on
campus after their ceremonies.