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Disclosure and Barring Service (DBS) checks

(previously CRB checks)

A number of programmes of study at York St John University involve students undertaking a placement that includes contact with children or vulnerable adults. We are required to ensure that these students are suitable through a Disclosure and Barring Service (DBS) check.

The Disclosure and Barring Service (DBS) helps employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children. It is an executive non-departmental public body of the Home Office, and replaces the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA).

For advice and guidance on the DBS process, please see staff at the Student Advice Desk, Holgate Student Centre.


  1. Establish whether your placement provider requires you to have a DBS check, using the Placement DBS Requirement Request Form. Once completed, return the form to the Student Advice Desk in the Holgate Student Centre.
  2. Collect a DBS Application Form from the Student Advice Desk. Staff there can guide you through the form.
  3. Complete the DBS Application Form, using continuation sheets as necessary. You'll be given a receipt with an Application Form reference number which should be kept for future reference.
  4. Once completed, return the DBS Application Form to the Student Advice Desk with your relevant proof of identity documents and fee. The cost of a DBS check is £44. This money goes directly to the Disclosure and Barring Service. You'll need to pay by cheque at the Student Advice Desk, however you can pay by cash or debit card directly to the Finance Office. 
  5. Registry staff will check your application and send it to the Disclosure and Barring Service. You can track your application's progress online, using your Application Form reference number.
  6. Your DBS Disclosure will be posted out to you, to the address you supply on your application form.