Admissions Procedures - UCAS
1.12. Interviews
1.121. For programmes of
study where an interview forms part of the admissions process
Selectors will indicate which applicants they intend to invite
based on the selection criteria agreed for the programme.
1.122. The Selector will
ensure that the applicant can meet the normal entry requirements
for the programme of study and, where necessary, consult with
Admissions staff in cases where this is not clear. Further
information may then be sought from the applicant. Admissions
will check forms for viability before an invitation to interview is
extended.
1.123. All candidates
must be treated on an equal and fair basis. This does not
necessarily mean that if one applicant is interviewed, then all the
others must be interviewed as well. It may, for example, be
appropriate to interview candidates to distinguish between
candidates with similar academic profiles, or to interview a
candidate whose
UCAS
form does
not provide sufficient information on which to base a decision (eg
a candidate presenting non-standard qualifications).
1.124. When Admissions
issues an invitation to interview this will normally be sent to
allow 10 days between dispatch of the invitation and the date of
interview. Applicants will also be asked to confirm attendance by
returning the reply slip, e-mail or telephone and acceptance will
be recorded by Admissions on the admissions database
(SITS).
1.125. When an interview
candidate indicates that the interview day is not suitable and
requests an alternative date, the applicant will be placed on the
next available date and a new letter will be issued confirming
this.
1.126. Applicants, who
do not attend interview without advising Admissions that they will
be unable to attend, will automatically be given a fresh interview
appointment. If, subsequently, the applicant again fails to
attend interview without advising Admissions their application will
be withdrawn in line with
UCAS
procedures. An appeal can be considered if acceptable reasons
for non-confirmation and non-attendance are received.
1.127. No applicant will
be offered in excess of three interview invitations regardless of
whether they have informed admissions of their inability to attend.
Applicants may be liable for fewer options depending on the number
of interview days left for their chosen programme.
1.128. Interviews will
be conduct on a consistent basis for all applicants applying for
the same programme of study. A set of interview/selection
criteria will be produced by the Selector and will be applied
consistently to all interviews. Notes will be kept and
recorded on an interview pro-forma. (A standard interview
form will be produced by the Admissions, but may be modified to
meet the needs of a particular programme.)
1.129. Questions related
to the race, ethnicity, nationality, gender, sexuality, religion or
age of the applicant must not be raised either at the interview or
in subsequent discussion. However, staff should encourage
applicants to disclose any disability or In Care need to the
University, to help ensure that any necessary adjustments can be
planned to support their education. It will be the
responsibility of the Selector to organise the interview
sessions.
1.1210. Selectors will
normally make decisions on whether to make an offer of a place
within 10 working days of the interview taking place. The
decision will be recorded on the interview report form which
accompanies the application form. Where a rejection decision
is made reasons for the decision are to be shown on the interview
report form. Relevant sections of the interview report form
should also be completed so that a documented record of the
interview is available in the event of a request for information,
or a complaint by the applicant. Admissions will normally
communicate these decisions to applicants within 5 working days of
receipt of the interview forms with recorded decisions in
Admissions.
1.13. Offers without interview
1.131. Applicants who
have been made offers for programmes where no interview is
conducted will receive a letter from Admissions advising of the
decision to offer a place and inviting the applicants to visit the
University.
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