Study Abroad

Conversion of marks for outgoing students. The principles listed below form the basis of the conversion of international exchange marks and module selection.

The principles listed below form the basis of the conversion of international exchange marks and module selection.

  1. The converted exchange marks should reflect student performance but should not give additional benefit or disadvantage in relation to fellow students who remain in YSJU (although there is some flexibility to reflect the disruption of switching institutions and an unfamiliar academic environment).
  2. If students have been on exchange for a full semester their best 24 ECTS credits and the best 9 North American credits will count towards their YSJU Grades.
  3. Within the Erasmus Programme YSJU accepts the ECTS grading system as an appropriate means of ensuring the equivalence of marks across different national and institutional marking systems.
  4. In Erasmus exchanges where a student has achieved a mark at the top two points of the local scale a discretionary 4 or 10 marks will be added to their marks. E.g. a student who studies in Spain and achieve a grade of 10 would be given a mark of 83 (73 +10).
  5. To reflect the importance of the GPA in the American Grading scale any student who achieves a GPA of 4.0 shall have a discretionary 5 marks added to all of their marks.
  6. A group should be established which will review all international exchange marks and outcomes for all the students involved; this will review this data and also review the outcomes of the students who went on exchange. This panel may make recommendations to the International Office, to the FQSC and to QSC with regard to exchange programmes and will review the Conversion Table Scales (PDF 94.8KB) to make sure it continues to be fit for purpose.
  7. Unless absolutely necessary students should not be allowed to take modules that are graded on a pass fail basis because there is no way to transfer these into marks accurately to the YSJU marking scale. The learning agreement should identify whether the modules are marked using a full marking scale or are marked on a pass fail basis.
  8. Students should only choose undergraduate modules. If they have had prior agreement for them to undertake M level modules at undergraduate level then a discretionary 5 marks will be added.
  9. A student who fails a module can either carry the fail if the converted mark is above 20 or can elect to undertake a suitable ILU which will be capped at 40.
  10. When any new exchange programme is being proposed the institutional marking system and conventions should be passed to Registry so the work of adding them into the Conversion Table Scales (PDF 94.8KB) can be finished before the students apply for this exchange. An Conversion Scales Example (PDF 10.4 KB) shows the stages of the conversion from overseas marks onto the YSJU scale.
  11. Class position can be used as the basis for awarding discretionary marks for exceptional performance.