Study Abroad

Principles of Mark Conversion for Study Abroad: Outgoing Students

The principles listed below form the basis of the conversion of international exchange marks and module selection for outgoing students.

1. General principle of equity

(a) The converted exchange marks should reflect student performance but should not give additional benefit or disadvantage in relation to fellow students who remain in York at York St John University (YSJU).

(b) The student's best credits will count towards their YSJU grades when calculating the mark conversions.

2. Specific provision

(a) Within the Erasmus Programme YSJU accepts the ECTS grading system as an appropriate means of ensuring the equivalence of marks across different national and institutional marking systems.

(b) In Erasmus exchanges where a student has achieved a mark at the top two points of the local scale a discretionary 4 or 10 marks will be added to their marks. E.g. a student who studies in Spain and achieves a grade of 10 would be given a mark of 83 (73 + 10).

(c) To reflect the importance of the GPA in the American Grading scale any student who achieves an overall GPA of 4.0 shall have a discretionary 5 marks added to all of their marks.

3. Approval and monitoring of conversion tables

(a) Registry (Assessment) will monitor international exchange marks and will make recommendations to the Quality and Standards Committee (QSC) with regard to exchange programmes and updates to the Conversion Table Scales (PDF 97.2KB) to make sure it continues to be fit for purpose.

(b) When any new exchange programme is being proposed the institutional marking system and conventions should be passed to Registry so they can be approved by QSC and the work of adding them into the Conversion Table Scales (PDF 97.2KB) can be completed before the students apply for this exchange. A Conversion Scales Example (PDF 10.4 KB) shows the stages of the conversion from overseas marks onto the YSJU scale.

4. Selection of modules

(a) Unless absolutely necessary students should not be allowed to take modules that are graded on a pass/fail basis because there is no way to transfer these into marks accurately to the YSJU marking scale. The student's Study Plan should identify whether the modules are marked using a full marking scale or are marked on a pass/fail basis.

(b) Students should only choose undergraduate modules. If they have had prior agreement for them to undertake M level modules at undergraduate level then a discretionary 5 marks will be added. The student's Study Plan should identify if the module being taken is M level.

5. Module failures

(a) A student who meets the YSJU progression requirement but has failed a single module can either carry the fail if the converted mark is 20 or above, or can elect to undertake a suitable Independent Learning Unit (ILU) reassessment which will be capped at 40.

(b) A student who meets the YSJU conditional progression requirement following module failure must undertake one or more suitable ILU reassessment(s) which will be capped at 40; the student must be offered ILU resits for all YSJU modules failed but may elect to carry the failure for one 20 credit module if the mark is 20 or above in accordance with the YSJU progression regulations.

(c) A student who does not meet the YSJU conditional progression requirement must be offered external resits for all module failures; the student will need to undertake either suitable ILU resits externally and/or internally resit suitable YSJU modules.

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