Employee benefits, discounts and recognition

As an employee at York St John, you have access to a wide range of discounts, benefits and offers. Access to most of our offers is through YSJ You, our online portal. YSJ You: Recognition is now also available and allows you to send e-thank you cards to colleagues and claim your Long Service Awards.

Each month there are special offers, which we will post details of within the staff intranet. Sign in to YSJ You to access these offers and many more.

Employee benefits

Childcare Vouchers

Childcare vouchers are a flexible way for employees to meet the needs of childcare. A proportion of the employee's salary is 'sacrificed' in exchange for the vouchers, which are non-taxable and exempt from NI contributions. Unfortunately we have now closed this scheme to new joiners following the Government's introduction the Tax-Free Childcare policy (TFC) in 2017. You can find more about Tax-Free Childcare here: www.childcarechoices.gov.uk

If you are already registered for childcare vouchers and want to access your account, please choose 'login as a parent' on this webpage: childcare.mysodexo.co.uk/login. The How To Guide for Parents (pdf, 5.4MB) provides detailed guidance on how to administer your online account. 

All queries relating to your childcare vouchers should be directed to the Customer Care team on 0800 328 7411 (the team are available Mon–Fri, 8am-6pm). Or you can email customercare.br.uk@sodexo.com.

Cycle to Work

York St John University offers staff the ability to purchase cycles through a salary 'sacrifice' scheme. Staff pay monthly through their salary and are exempt from paying income tax and NI on the deduction. You can save up to 32% (based on a basic rate tax paying employee).

To find out more information or purchase a cycle through the scheme please login to YSJ You.

Alternatively you can visit the Salary Plus website or call 01908 303 498.

Cycling to Work

There are a number of apps which can help you track your distance travelled, calories burned and plan routes, here are some examples:

Strava is the biggest cycling app in the industry, great for route planning and sharing, tracking miles and calories burned. It's also free.

Virtual Mission enables you to set goals and challenge yourself more.

Bike Hub Journey Planner helps you plan journeys safely with the option to select cycle paths away from busy roads.


Through our employee discount scheme you can access 6,000+ leading discounts and offers at local and national retailers. These can be redeemed through a variety of channels, including telephone, SMS codes, cashback, online voucher codes, gift vouchers and re-loadable gift cards.

You can enjoy countless savings every day including some of the key discounts and benefits, including: 

  • 5% off grocery shopping at ASDA, Morrisons, Sainsbury’s and 7% off Iceland and M&S
  • 8% off home technology at Currys and PC World
  • Up to 10% off eating out at popular chains including Cafe Rouge, Pizza Express, Zizzi, Nando’s and Pizza Hut
  • Discounted Gym Membership

For full details of the offers available and how to claim, please login to YSJ You

Employee Assistance Programme

To find out more or access the information or services provided by Care First, please see Employee Assistance Programme or login to YSJ You and select 'Lifestyle Support'.

Health Cash Plan

All employees with more than 12 months service automatically qualify for our Health Cash Plan, which is provided by BHSF (Birmingham Hospital Saturday Fund). You will receive a welcome pack on becoming eligible for the scheme, which will include details of what is included and how to make a claim.

What is a health cash plan?

A health cash plan enables you to claim cash towards everyday healthcare expenses, such as dental check-ups and treatment, new glasses, contact lenses, and therapy treatments such as physiotherapy and chiropody. As a member of the health cash plan, you would also be eligible for other benefits, including:

  • a 24/7 telephone helpline to a fully-qualified GP and
  • online webcam consultations with a GP
  • Personal accident cover is also included in the plan, which covers you for certain injuries.

You can also choose to upgrade to a higher level of benefit or to add your partner.

For full details of your benefits under this policy or to download an upgrade application form, please login to YSJ You.  If you have queries about your policy, please contact the BHSF helpdesk directly on 0121 629 1297.

Register now for an online account

Your online account allows you to view your policy, claim on your policy, track your claim, update
your personal details and search for your local health providers. Here’s a simple step-by-step guide to help you navigate through your account: Step-By-Step Guide to your Online BHSF Account (pdf, 1.1MB)  

Local Offers

These discounts and offers are available directly from the University, Student's Union or from local retailers:

NUS Card 

Staff are able to purchase an NUS Extra Card from the Student’s Union. This offers hundreds of discounts from a wide range of companies, including clothing retailers, restaurants, travel, utilities and days out. Visit NUS Extra to see the full range of discounts offered.

Contact the Student’s Union Reception to buy your NUS Extra card for £12 for 12 months, and start saving! You will need your staff ID badge with you.

T: 01904 629816
E: su@yorksj.ac.uk

Microsoft Office

You can get Office 2016 for free! Find out more on our digital training webpages. This will only be available for the duration of your employment with York St John University.

Car Parking

Staff may be eligible for a parking permit if they satisfy the requirements set out in the University Parking Policy.

University Allotments

If you are interested in growing your own fruit and vegetables there are a number of allotment gardens available for staff at Northfield, Haxby Road.

Sports, Societies and WellU

The Students’ Union offer a wide range of Sports, Societies and Activities with many open for staff to join. With over 300 hours of activity on offer each week, staff are able to enjoy and become members of any of our SU Sports Teams, Societies or WellU Activity and Wellbeing programme. Please visit the Sports and Activities section on our Students Union Website to see all of the provision: https://ysjsu.com/ 

For any enquiries about the above please contact the Students’ Union on SU@yorksj.ac.uk or on 01904 629 816.

Bakes & Co, Gillygate, York

This delicatessen and coffee bar offers artisan sandwiches and homemade cakes. Staff can claim a 10% discount on take-out food. Staff can also benefit from a special cake & coffee deal at £3.50; perfect for a meeting off site or a midweek treat! You will need to show a valid staff ID card to claim these discounts.

Osbornes@68, Gillygate, York 

Locally sourced and freshly cooked food served daily. Staff and students receive a 10% discount, on presentation of a valid ID card.

Rae & Webb, Gillygate, York

This coffee shop serving Origin coffee and cake, offers staff a 10% discount on all take-away items. You will need to show a valid staff ID card to claim the discount.

The Pantry, Clarence Street, York

Staff receive a 10% discount on presentation of a valid staff ID card.

Optical Express

Optical Express (PDF, 0.4MB) offer the following discounts to York St John University employees and their immediate family:

  • 20% off plus a free eye test when purchasing glasses, sunglasses or contact lenses*
  • 15% on laser eye surgery
  • 10% on lens surgery

Call 0800 023 20 20 to book your appointment, visit the Optical Express website or the York store: 16 Parliament Street, York, YO1 8SG.

*Offer cannot be used for online purchases, direct-debit contact lens sales or in conjunction with any other marketing promotion (including special complete price offer, standard student discount and over 60s discount).

RealWorld Holidays

RealWorld Holidays are a specialist provider of tailor made trips in South America, from the ancient Inca mysteries of Peru and the stunning wildlife of Ecuador's Galapagos islands to buzzing modern city-life in Rio de Janeiro and Buenos Aires. Although there are suggested itineraries on their website, everything is planned just for you - no minimum numbers, no fixed departures, just guaranteed personal attention for the whole of your holiday in South America. This is a small independent company with strict ethical values, and responsible travel policies, and all trips are ATOL protected.

RealWorld Holidays offer 10% off any tailor made holiday to South America for York St John University staff, with discount code YORKSTJ10 - Discount not valid for international flights. Please quote code at time of enquiry and present staff ID card if required.

Yorkshire Wildlife Trust

York St John University is a corporate member of the Yorkshire Wildlife Trust (YWT), helping to support the protection of the natural environment in Yorkshire where our staff and students live. The membership provides staff with access to multiple free copies of the quarterly magazine ‘Wildlife Yorkshire’ and free access to all 97 Yorkshire Wildlife Trust reserves. The Trust can provide team building corporate work days on their reserves for groups of all sizes and abilities.

If you would like further information or if you would like to borrow a membership card to access the reserves for free please contact Nick Coakley, Maintenance Manager, T:6006. To find out more about the Yorkshire Wildlife Trust please visit their website.

The York Ghost Bus Tour

The York Ghost Bus Tour is a theatrical sightseeing tour, taking you on a comedy horror journey around the darker side of York. Your creepy conductor will show you the sights while on-board a classic 1960s Routemaster bus. Learning about the sinister side of many of York's most famous landmarks, you'll also visit some of the many haunted buildings in what is claimed to be one of England's spookiest cities.

York St John University staff are offered partnership rates of £10 per person. You can book online at the Ghost Bus Tours website or by calling 0844 5677 666, please use the promo code "YORKSJ". Your discount will be applied automatically to all tickets booked using this code.

Energise Leisure Centre

Offers York St John University employees a £10 per month discount on the normal monthly membership fee (the discounted fee is currently £28 per month). For further information please e-mail them on energise@york.gov.uk.

Re-Connect to Health

Offer Acupuncture or Craniosacral Therapy and are based in Millers Yard, Gillygate.
Great value 5 session offer of £150 - which can be acupuncture or craniosacral therapy. These therapies are great for giving a boost and lifting the spirits. For more information visit Re-connect to Health website or call Sylvia on 07779 799110. Please note these treatments cannot be reclaimed through your BHSF health cash plan.

Please note that by sharing details of these offers York St John University does not imply any endorsement of the quality of goods or services provided. York St John University accepts no responsibility for loss or damage of any nature whatsoever arising to a person as a result of any offer promoted.

Payroll Giving

Payroll Giving is a scheme in partnership with StC Payroll Giving that enables you to give to any UK charity straight from your gross salary. Payroll Giving (Give as you Earn) is the easy, tax-free way to help your favourite charity or charities. Every £5 you pledge will cost you just £4 (standard rate tax payer). For more information please visit the Payroll Giving website. To set up a regular donation please complete the online form or contact the Payroll Team on T: 6934/6615.

Information Learning Services

Information Learning Services incorporates Library, IT, Media and Print Services which are available to all staff.

The Library has a large collection of books, e-books, journals, e-journals, DVDs, CDs and other specialist resources. The University’s Staff ID card acts as a borrowing card. You just need to register with the Library and obtain a PIN to use the Self Service machines. The Library’s comprehensive electronic resources can be accessed on and off campus using your University username and password.

Information Learning Services also provide training, coaching and advice for all staff on a range of IT applications

Staff Development

York St John University is committed to creating an equitable, developmental and motivating work environment for staff. Staff Development is a key route to achieving this.

Through the Personal Development Review process and our dedicated Staff Development Department, we aim to provide opportunities for all staff to access training and further qualifications. The Fee Remission scheme makes it possible for staff to study qualifications, either in house or with an external provider, with opportunities ranging from a number of language courses to an MA or PhD. The University will also waive 20% of the tuition fees for spouses/ civil partners and children of staff employed at York St John University who wish to enrol on any of the University’s postgraduate programmes.

The Staff Development Team within Student and Staff Services provide advice and guidance on the best possible development solution appropriate to your individual needs. They work in partnership with the Directorate of Academic Development who support academic staff to develop their potential and career within Higher Education. The Technology Enhanced and ICT Teams are also available to offer development opportunities for staff to develop their technical skills.

For more information please contact the Staff Development Team on 01904 876570 or email staff.development@yorksj.ac.uk.

YSJ You: Recognition

YSJ You: Recognition now allows you to send your colleague's e-thank you cards as a means of expressing your thanks for something they have done.

If you have met one of the Long Service milestones and want to spend your Long Service Award ‘points’ then you can log on and see the reward catalogue where you can choose from a broad range of high street gift vouchers and cards.

You can find more information in our user guides:

YSJ You Recognition - Employee User Guide (pdf, 0.7MB)

YSJ You Recognition - Line Managers User Guide (pdf, 0.4MB)

To thank a colleague or claim your Long Service Award please log-in to YSJ You.

Registering for YSJ You

Access to most of our employee benefits is via YSJ You. You will need to register for YSJ You following these simple steps:

  1. Go to www.ysjyou.co.uk and click on ‘join now’
  2. Enter your university email address
  3. Click ‘create account’
  4. Choose a preferred username and password, which you’ll then use when you next visit
  5. Click to confirm your registration

Should you need any additional assistance please contact the helpline on 01908 352133 (Mon-Fri 9.00am - 5.30pm).

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