Inter Library Loans

Request Inter Library Loan

  • Can’t find the item you need in the library? You can request it on ILL and we will get it for you from another library
  • You can request any books, articles or other resources that are not already held at YSJ
  • ILLs are free of charge and unlimited for nearly all staff and students*
  • You can place a request via our ILL form or while searching the library catalogue
  • We can send book chapters and journal articles to you electronically or by post (find out more about Secure Electronic Delivery)
  • Books need to be collected from the Service Desk.
  • Allow at least 2 weeks for ILLs to become available as other libraries’ supply times can vary
  • You can track your ILL requests via your library account, or can contact the ILL team for an update
  • If you have any queries about your ILLs, just call 01904 87 6149 or email

*External borrowers, and students on a short course lasting 3 months or less, are not entitled to ILLs.

How will I know when my request has arrived?

We will send an email to your YSJ email account to let you know that your ILL is ready to collect from the Service Desk.

Why can’t I place an ILL request?

If your account is blocked due to fines or charges of over £10, you won’t be able to place ILL requests. External borrowers and students on short courses of over 3 months are also unable to place requests, as they are not entitled to ILLs.

Although ILLs are unlimited over your course, you are limited to 20 active requests at any one time, and are prevented from submitting more.

If none of these apply to you, place your request via our backup form.

Then contact our ILL team to let us know of the problems you’ve been having: call 01904 87 6149 or email

Can I renew my ILL book and is there a charge to do so?

You can request renewal of your ILL by contacting the ILL team (call 01904 87 6149 or email

Renewal of British Library books carries a £5 charge, while renewal of books from other libraries is free. This charge is imposed by the British Library. Unfortunately, except for students registered for Accessibility Services support (see below), YSJ are unable to cover the cost, as ILL books already cost the university around £15 to supply. Overdue British Library books are renewed automatically, so make sure they are returned promptly to avoid being charged.

The £5 renewal charge does not apply to students who are registered for Accessibility Services support.

Unfortunately renewal of ILLs can never be guaranteed. Sometimes other libraries specify that renewal isn’t possible – if so this will be written on the blue slip in your ILL and you will be notified via email.

Can I order the same ILL more than once?

It is fine to order the same inter library loan more than once. However if you order a book again within 4 weeks of returning it, we expect you to pay the £5 renewal charge to go towards the cost of re-ordering (see information on renewal above).

Why is my ILL book for library use only?

This condition is imposed by the other library and is usually because the book is rare, expensive or delicate and they want to ensure it is safe.

I’ve asked my ILL to be sent by Secure Electronic Delivery, but I can’t open it.

Contact our ILL team on 01904 87 6149 or by emailing and they can help you to open your document, or print it for you if you would prefer this. There is also guidance available on our webpage on electronic delivery.

What happens if you can’t get the item I need?

We will notify you via your YSJ email. We are able to source the vast majority of requests, but sometimes very obscure or very newly published items will be unavailable.

If something is not available on ILL, you may still be able to visit another library and view it via SCONUL Access. You can find out more about this option on our SCONUL Access webpages.

How do I return my ILL books?

You can return your ILLs at the Service Desk any time during staffed opening hours. ILLs can’t be returned via the book sorter.

Make sure ILLs are returned on time, as overdue ILLs from the British Library will be renewed automatically at a charge of £5 (see information on renewal above). If ILLs are not brought back, you are liable to pay replacement costs (currently a minimum of £100 for British Library books).

Condition of ILL books

ILLs are borrowed for you from another library, so please treat them carefully and do not write in or damage the books in any way. You may be liable to pay replacement costs (currently a minimum of £100 for British Library books) in the event of any damage.

What is the copyright declaration?

If your interlibrary-loan request involves making a copy of an item, for example a book chapter or a journal article, you will need to agree to the copyright declaration form. This is in accordance with UK copyright law and the University's rules and regulations that govern the use of library and IT resources.

For further information on copyright please see the web pages on copyright.

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