How to Apply

York St John University receives EU funding for a limited number of Erasmus+ staff places each year. We then operate an application process to ensure that places are allocated fairly within York St John, following EU guidelines.


All members of staff employed by York St John University, including staff on fixed term contracts, are eligible to apply.


Selection criteria

Priority will be given to:

  1. Members of staff who have not previously participated in the Erasmus+ staff mobility programme
  2. Applicants who best demonstrate how their visit abroad will bring institutional benefit as well as individual benefit


Step-by-Step Guide to Application

Teaching / Training Programme

  1. Discuss plans with Study Abroad and Exchange Manager (
  2. Seek approval from your line manager
  3. Apply to York St John for funding
  4. You will be informed of your application outcome within 2 weeks

International Week

  1. Visit iMotion for advertised International Weeks (new opportunities are regularly added)
  2. Identify a relevant International Week, related to your role
  3. Discuss plans with Study Abroad and Exchange Manager (
  4. Seek approval from your line manager
  5. Apply to York St John for funding
  6. You will be informed of your application outcome within 2 weeks



  1. Receive confirmation of place via email
  2. Apply for a special needs grant (if required)
  3. Complete Erasmus+ mobility agreement
  4. Complete Erasmus+ grant agreement
  5. Complete York St John Overseas Travel Authorisation form
  6. Issued with York St John insurance
  7. Book travel and accommodation through Selective Travel Management
  8. Request cash advance for subsistence if required
  9. Supply written evidence that the mobility has taken place, including dates of visit (required by Erasmus+)
  10. Complete Erasmus+ online feedback report
  11. Submit Overseas Travel Expenses claim form
  12. Disseminate to colleagues and provide evidence to the Study Abroad Office

More detailed guidance is issued to successful applicants on acceptance.



For more information on opportunities for staff, please contact Caroline Smith, Study Abroad and Exchange Manager.


T: 01904 87 6883

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