Your guide to RaY

RaY is York St John's institutional repository service which exists to store, showcase and share the University's research output.

What should I add to RaY?

RaY supports many formats of research output including peer-reviewed journal articles, published conference papers, books and book chapters, performances, exhibition evidence (audio or visual), art, coding, music and more. If you have a research output you would like to add, but are not sure how to describe it or add it, please contact

All outputs uploaded to RaY must meet The Public Sector Bodies (Websites and Mobile Applications) (No.2) Accessibility Regulations 2018. For more advice on creating accessible documents please contact

What are the requirements for submissions to the next REF?

The REF 2021 Open Access policy applies to journal articles and conference contributions (with an International Standard Serial Number (ISSN)) which are accepted for publication from 1 April 2016 and published on or before 31 December 2020.

The outputs covered by the policy must be deposited in a suitable open access repository within three months of acceptance if they are to be eligible for submission to the next REF.

In order to ensure your research outputs will be eligible under this policy, you should upload your author accepted manuscript to immediately after acceptance.

I do not have the full text of my research output. Can I still add a record to the repository?

Yes, you can. However, if you want your research output to be considered as part of a REF submission, you will need to meet the open access requirements.

What file formats can I upload to the the repository?

You can upload most file formats, including HTML. Please remember that your outputs must also meet The Public Sector Bodies (Websites and Mobile Applications) (No.2) Accessibility Regulations 2018

Can I upload research I did at another institution to the York St John repository?

Yes, providing that you are complying with any copyright associated with the research output in question.

When should I add my research outputs to RaY?

You can add your research at any time, but anything you want to be considered as part of a REF submission should be added within three months of acceptance for publication. We strongly recommend that you upload research outputs as quickly as possible.

How can I get help using RaY?

Please email and someone will be able to assist you.


Cookie Settings