Policies and Procedures

The Technicians are responsible for maintaining a safe and healthy environment in the laboratories, monitoring equipment in respect of its safety and keeping up to date records of health and safety assessments. Whislt working in these areas, please observe the relevant guidelines.


Lab rules & guidelines

The following rules are designed to keep you safe in the laboratories and specialist learning spaces and to ensure these areas remain controlled environments in which you can learn and conduct research.

  • Laboratories must be kept free from obstructions.
  • Do not bring food or drink into the lab.
  • Water may be consumed.
  • Work areas must be kept clean, tidy and uncluttered.
  • Do not interfere with, misuse or remove any equipment that is located in the lab.
  • Return all equipment to original, intended placements after use.
  • Always follow instructions carefully – ask a member of staff if you are in doubt.
  • All injuries, no matter how trivial, must be reported immediately to the staff member present.
  • Report any damage to the equipment to the technician or staff member present.
  • Do not collect any data from participants until you have ethical clearance.

Health & safety records

The following is summary of the different health and safety assessments conducted in the laboratories and specialist learning spaces and the records that must be maintained.


Under the Control of Substances Hazardous to Health regulations (COSHH) it is important to document any use of potentially hazardous substances and minimise the risk of exposure.

If you are planning to undertake a project using hazardous substances, you must first speak to one of the Technicians and complete a COSHH Assessment Form. The purpose of the form is to identify any potential hazards and implement appropriate control measure to prevent or control the risk. Completed forms should be issued to all people involved in the project.

Material Safety Data Sheets (MSDS) provide information about chemicals to help you complete a COSHH assessment form. They outline the hazards of a particular product and provide advice on handling and storage and emergency measures in case of an accident.

COSHH assessment forms and chemical safety data sheets are available to view upon request.

Example COSSH Assessment Form (PDF, 300kb)


The Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) are relevant when lifting people or heavy items. All such lifting must be planned carefully, supervised and carried out in a safe manner. All equipment used for lifting must fit for purpose, clearly marked with safe working loads and periodically inspected.

Inspection forms are available to view upon request


Medical Device Alerts (MDA) are issued by the Medicines and Healthcare products Regulatory Agency (MHRA). They are safety warnings about healthcare products which arise if a number of incidents have been reported whilst using the product. The MDA will contain a description of the problem and advice on actions to be taken by the product user.

MDAs relating to equipment in the Specialist Learning Spaces are available to view upon request.


Portable Appliance Testing (PAT) is the process of visually checking and testing electrical equipment. The Technicians, who are PAT trained, undertake annual PAT checks on equipment within the specialist facilities.

A register of PAT tested equipment is available to view upon request.

Risk Assessments

Risk assessments are conducted to ensure all reasonable effort has been made to minimise the likelihood and severity of potential risks. The Technicians conduct risk assessments of the specialist facilities and most of the activities that take place within them.

Before carrying out an activity, check whether a risk assessment exists for that activity and/or equipment. If it doesn’t, please speak to one of the Technicians to ensure a risk assessment is completed and appropriate measures are put in place to prevent or control the risk.

Existing risk assessments are available to view upon request.

Example Risk Assessment Form (PDF, 200kb)

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