Health and Safety Records and Assessments

The following is an overview of the different health and safety assessments conducted in the specialist learning spaces and the records that must be maintained.


Under the Control of Substances Hazardous to Health regulations (COSHH) it is important to document any use of potentially hazardous substances and minimise the risk of exposure.

If you are planning to undertake a project using hazardous substances, you must first speak to one of the Technicians and complete a COSHH Assessment Form. The purpose of the form is to identify any potential hazards and implement appropriate control measure to prevent or control the risk. Completed forms should be stored in the Health & Safety folder within the Specialist Learning Spaces and issued to all people involved in the project.

Material Safety Data Sheets (MSDS) provide information about chemicals to help you complete a COSHH assessment form. They outline the hazards of a particular product and provide advice on handling and storage and emergency measures in case of an accident.

COSHH assessment forms and chemical safety data sheets are available to view upon request from Chris Jones, Senior Technician (Quality).

Example COSSH Assessment Form (PDF, 300kb)


The Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) are relevant in Occupational Therapy, Physiotherapy and Sports related subjects where lifting heavy items or people is carried out. All lifting of heavy items must be planned carefully, supervised and carried out in a safe manner. All equipment used for lifting must fit for purpose, clearly marked with safe working loads and periodically inspected.

Inspection forms are available to view upon request from the Senior Technician (Quality).


Medical Device Alerts (MDA) are issued by the Medicines and Healthcare products Regulatory Agency (MHRA). They are safety warnings about healthcare products which arise if a number of incidents have been reported whilst using the product. The MDA will contain a description of the problem and advice on actions to be taken by the product user.

MDAs relating to equipment in the Specialist Learning Spaces can be viewed upon request from the Senior Technician (Quality).


Portable Appliance Testing (PAT) is the process of visually checking and testing electrical equipment. The Technicians, who are PAT trained, undertake annual PAT checks on equipment within the Specialist Learning Spaces.

A register of PAT tested equipment is available to view upon request from the Senior Technician (Quality).

Risk Assessment

Risk assessments are conducted to ensure all reasonable effort has been made to minimise the likelihood and severity of potential risks. The Technicians conduct risk assessments of the Specialist Learning Spaces and most of the activities that take place within them.

Before carrying out an activity in the Specialist Learning Spaces, check whether a risk assessment exists for that activity and/or equipment. If it doesn’t, please speak to one of the Technicians to ensure a risk assessment is completed and appropriate measures are put in place to prevent or control the risk. Completed risk assessments must be issued to everyone involved in the activity plus the Senior Technician for storing centrally.

Existing risk assessments are available to view upon request from the Senior Technician (Quality).

Example Risk Assessment Form (PDF, 200kb)

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