Standards Review Procedures

The University is required to monitor the attendance and performance of students as part of its quality control and pastoral obligations. The University is accountable to the public authorities which finance programmes of study, professional bodies and to the UK Government. It is also aware of the considerable commitment of time and resource made by students and their families and seeks to ensure that such commitment is made in reasonable expectation of student success.

Standards Review Procedures (PDF 49.3 KB)

Purpose of the Standards Review Procedure

The purpose of a Standards Review is to investigate exceptional shortcomings in student performance or programme participation and instigate or recommend help, remedial measures, or disciplinary action relating to academic matters. These actions are taken in the context that the University’s Board of Examiners for Progress and Award will ensure the application of academic regulations relating to Progress and Award, which may result in termination of a student’s studies. Matters relating to student health which come to light in the course of a Standards Review meeting may be referred for further consideration under the Fitness to Study Procedures if this is deemed appropriate.


A Subject Director or other appropriate staff member may convene a Standards Review meeting in connection with any serious deficiency of an academic nature on the part of a student, including poor participation.

Membership of a Standards Review Committee

The membership of the Panel would usually be as follows:

  • Subject Director
  • Other staff relevant to the case
  • Registry representative
  • Administrative support

Where a member of staff cannot attend the meeting, a written report may be submitted. The Standards Review Panel may include other written evidence it deems relevant. This will be shared with the student before the meeting.

Notification of a Standards Review meeting

  1. At least three working days before the meeting, you will receive an email to your university email address setting out the reasons for convening the meeting and of the date, time and venue

    Staff template-Standards Review Invitation (DOC, 22.2KB)
  2. You may bring a supporter to accompany you to the meeting, for example, the Students’ Union Vice-president Education.

     

Conduct of a Standards Review meeting

3. The meeting will discuss your performance, including relevant reports from academic staff. The Registry representative is present to advise on progression (i.e. whether you will be able to continue to the next stage of your programme).


4. You will have the opportunity to respond to the concerns raised.


5. Recommendations of the Panel will normally be given at the meeting.


6. If you do not attend a meeting to which you have been invited, decisions will be taken by the Panel in your absence.


7. Standards Review meetings and the resulting recommendations will always be minuted; draft minutes are normally approved within three working days, and minutes are normally published within five working days. You will receive a copy of the minutes of the meeting, which will be emailed to your YSJU account and placed on your SITS eVision record.

Recommendations by Standards Review Committees

8. The Standards Review Panel may recommend:

  • opportunities for you to access support, and/or
  • a written warning, and/or
  • close and regular monitoring of your work
  • other measures that the Panel deems appropriate
  • or in particularly serious circumstances
  • suspension of studies or
  • termination of programme of study

 

9. Where the Standards Review Panel recommends enforced suspension of studies or the termination of a programme of study, the recommendation will be communicated to the Chair of the Board of Examiners for Progress and Award who makes the final decision and takes Chair’s Action on behalf of the Board to approve it as rapidly as possible.

 

10. You may appeal against the decision of the Standards Review Panel and the Board. The Committee on Special Applications and Appeals will hear the appeal. Full information about the appeal procedure is available on our Appeals and Complaints webpage.

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