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Travel and subsistence rates

Rates for mileage, meals and drinks, accommodation, business entertaining and overseas subsistence.

Mileage rates (effective from 14.02.19)

Mileage allowance for the use of private cars.

  Rate
For the first 50 miles of a journey 45p per mile
Thereafter 25p per mile

* A return journey is classed as one journey. For example, travelling from A to B at 60 miles, then returning from B to A at 60 miles is a total journey of 120 miles. This will be paid as 50 miles at 45p, then 70 miles at 25p per mile.

A rate of 12p per mile is paid for use of private pedal cycles on official business. Not applicable to cycles purchased through the Cyclescheme.

Subsistence rates (covers meals and drinks only)

Up to a maximum of:

Meal Allowance Requirements
Breakfast Up to £6.00 Requiring travel before 7.30am
Lunch Up to £8.00 Requiring travel before 10.00am and
continuing after 2.00pm
Dinner Up to £15.00 Requiring travel after 7.30pm

UK accommodation and hotel rates (bed and breakfast) w.e.f 14.02.19

Location Rate
UK - London £165.00 per night
UK - Other £120.00 per night

The above rates must include breakfast and VAT.

Business entertaining

Necessary costs of entertaining business contact will be reimbursed up to the following limits:

Occasion Rate
Lunchtime Maximum of £20 per person 
Evening Maximum of £30 per person for an evening meal which includes reasonable drinks expenditure 
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