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DBS Checks

This process is for students who require a DBS check whilst studying at York St John University.

A number of programmes of study at York St John (YSJ) University involve students undertaking activity or placements that includes contact with children or vulnerable adults.  Therefore, we are required to ensure that these students are suitable by using a Disclosure and Barring Service (DBS) check.

The DBS helps employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children. DDC Ltd is the appointed Criminal Record Checking partner for York St. John University.  They are a quality assured registered umbrella body for the Disclosure and Barring Service. 

Applying for a DBS

To apply for a DBS check for a placement or volunteering project:

  1. Complete the following survey to start the process: https://yorksj.eu.qualtrics.com/jfe/form/SV_ebznIdUJSNlZgGx
  2. We will use the information you provide to begin the online application process.
  3. You will then receive an email from the DDC asking you as the applicant to input your own data on their system.
  4. You will then need to make an appointment to verify your supporting documents and submit to the DDC by emailing placements@yorksj.ac.uk
  5. Following this your application will be processed by the DDC who will forward it to the DBS. The DDC will keep you updated about the status of your application.
  6. Your DBS Disclosure will be emailed out to you.
  7. The DDC will advise us when your certificate has been issued and if you have any previous offenses. The University is not given a copy of your certificate. If you lose or misplace it you will need to submit a new application.

The cost of a DBS check via the DDC is £52 which is payable through the DDC website as part of your application.

Should you have any questions about this service, please contact workexperience@yorksj.ac.uk 

To apply for a DBS in relation to joining a programme of study or undertaking dissertation work, contact the Student Records Team via studentrecords@yorksj.ac.uk.

Providing valid identity documents

In accordance with the Disclosure and Barring Service (DBS) Code of Practice, we are now required to verify your identity when accepting identification documents for your Enhanced Disclosure application.

A list of valid identity documents can be found on the government website. 

Your data is stored, handled and used in accordance with the DBS code of practice.

Find out more about how we store your data

DBS Update Service

The DBS offer an Update Service for standard and enhanced DBS certificates whereby you can pay an annual fee to keep your certificate up to date and allow employers to check a DBS certificate.  For more information, please refer to the DBS website

Overseas Applicants / Applicants who have spent time abroad

If you have spent more than 3 months in the last 5 years overseas, you are also required to obtain an official police check from the relevant country to provide evidence of no convictions.  Please notify us if you are in this situation.

Transgender Applications

Please be aware that the DBS has a confidential checking service for transgender applicants. You can read more about this service on their website: https://www.gov.uk/guidance/transgender-applications.

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