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Using RaY

RaY is York St John University's institutional repository service which exists to store, showcase and share the University's research output. For any queries, email us at

Had a paper accepted for publication? Make sure it's eligible for REF 2021.

  • Upload your author-accepted manuscript to RaY.
  • Upload within three months of the date of acceptance.
  • Notify RaY as soon as your paper is published.

What is RaY?

RaY stands for Research at York St John. RaY is the University's institutional repository service which exists to store, showcase and share the University's research output, and is accessible online at

Library & Learning Services support RaY and are here to help with any queries you may have about the service; if you can't find the answer you're looking for on this page, simply email

What should I add to RaY?

In accordance with the University’s Open Access policy, York St John staff and researchers should deposit all research outputs into RaY.

RaY supports many formats of research outputs including peer-reviewed journal articles, published conference papers, books and book chapters, performances, exhibition evidence (audio or visual), art, coding, music and more. If you have a research output you would like to add, but are not sure how to describe it or add it, please email

All outputs uploaded to RaY must be accessible in accordance with the new digital accessibility regulations. For more advice on creating accessible documents, please contact

What are the requirements of submissions for REF 2021?

The REF 2021 Open Access policy applies to journal articles and conference contributions (with an International Standard Serial Number (ISSN)) which are accepted for publication from 1 April 2016 and published on or before 31 December 2020.

The outputs covered by the policy must be deposited in a suitable open access repository within three months of acceptance if they are to be eligible for submission to the next REF.

In order to ensure your research outputs will be eligible under this policy, you should upload your author accepted manuscript to immediately after acceptance.

I don’t have the full text of my research output. Can I still add a record to the repository?

Yes, you can. However, if you want your research output to be considered as part of a REF submission, you will need to meet the open access requirements.

Which file formats can I upload to the repository?

You can upload most file formats, including HTML. If you have any issues uploading files, please email Please remember that your outputs must be accessible in line with the new digital accessibility regulations.

I have research I conducted whilst at a different institution – can I upload this to RaY?

Yes, providing that you are complying with any copyright associated with the research output in question.

When should I add my research outputs to RaY?

You can add your research outputs at any time, but anything you want to be considered as part of a REF submission should be added within three months of acceptance for publication. We strongly recommend that you upload research outputs as quickly as possible.

How can I get help using RaY?

If you have any questions or require further assistance, please email

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