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Accommodation

Your application and our partner providers

When you apply for accommodation at The Brickworks we will need to share some of your information with them. This page tells you what we share with The Brickworks and what they do with that information.

For information about how the university handles your data please visit our Accomodation policies page. 

You can apply to The Brickworks through the Accommodation Hub. The university is not responsible for allocating rooms.

How we process your application will depend on whether you have put The Brickworks as your first, second or third choice.

If you choose The Brickworks as your first choice: 

  • We will send your personal information directly to The Brickworks as applicable.
  • The Brickworks will then contact you directly to secure your accommodation booking; they will notify us when you have paid your deposit.
  • Your University accommodation application will be closed.
  • From thereafter any accommodation queries or concerns will need to be directed to The Brickworks.

If you choose The Brickworks as your second choice: 

  • We will try to meet your first preference wherever possible.
  • If it is unlikely that we will meet your first preference we will contact you to advise that this is the case.
  • We will then send your personal information directly to The Brickworks as applicable.
  • The Brickworks will then contact you directly to secure your accommodation booking; they will notify us when you have paid your deposit.
  • Your University accommodation application will be closed.
  • From thereafter any accommodation queries or concerns will need to be directed to The Brickworks.

If you choose The Brickworks as your third choice:

  • We will try to meet your first or second preference wherever possible.
  • If it is unlikely that we are able to meet your first or second preference we will contact you to advise that this is the case.
  • We will then send your personal information directly to The Brickworks as applicable.
  • The Brickworks will then contact you directly to secure your accommodation booking; they will notify us when you have paid your deposit .
  • Your University accommodation application will be closed.
  • From thereafter any accommodation queries or concerns will need to be directed to The Brickworks.

If you select one of our partner providers as a preference we will send them:

  • Your student ID number
  • Forename
  • Surname
  • Date of birth
  • Email address
  • Contact Telephone
  • The course you have applied for
  • Room type preference
  • If you have specified additional requirements e.g. quiet, single sex, alcohol free accommodation
  • If you have indicated whether you have a medical condition which may affect the room you are allocated

 

If you secure a room booking with The Brickworks they will need to tell us so that we can update our records and remove you from the University accommodation waiting list. To do this they will send us:

  • Your student ID number
  • Forename
  • Surname
  • Date of birth
  • Flat/room number

Once you have moved into The Brickworks it is unlikely that they will need to share any further information with us. However, they may share information with us in circumstances where it would benefit your own safety and wellbeing or the safety and wellbeing of others.

Any information provided will be treated with confidence and only shared with other University staff and/or The Brickworks staff where necessary, in line with the Data Protection Act.

Once our partner providers have received this information they will use it to contact you and secure your accommodation booking with them. Your course information will be used to tailor communications and events to your interests.

They will also use it to inform us if you choose not to fulfil your booking or if you cancel it at a later date.

If you do not fulfil your booking or if you cancel it at a later date, The Brickworks will still need to share your details with us so that we can make alternative arrangements. For this purpose they will send us:

  • Your student ID number
  • Forename
  • Surname
  • Date of birth

We will contact you to gather further information and to confirm whether you still require accommodation. If accommodation is still required we will provide you with University owned accommodation, but we cannot guarantee that we will be able to meet your other preferences.

In line with the General Data Protection Regulation (GDPR), you have the right to withdraw consent to the use of your data at any time.

Unfortunately, if we are not able to share your details with our partner providers we will not be able to fulfil your accommodation booking with them. If consent is not given or withdrawn at a later date then we will provide you with University owned accommodation (if it is still required), but we cannot guarantee that we will be able to meet your other preferences.

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