Accommodation for prospective students

Policies & documents

Documents you will need during your time living in student accommodation with us

Below you will be able to find all the documents you will need during your time living in student accommodation with us. You may wish to download the documents for reference.

All personal information gathered and held by York St John University is treated with the care and confidentiality required by the General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR); UK Data Protection Bill (when enforced).

Please see the University Privacy Notice (PDF 0.3MB)


Accommodation Policies


This policy relates to the allocation of rooms in York St John University owned or managed accommodation.

Download the Accommodation Allocation Policy for 2019/20 (PDF 0.2MB)

Download the Accommodation Allocation Policy for 2018/19 (85.3 KB PDF)

The under 18’s policy will apply to students housed in University owned or managed accommodation, whose 18th birthday falls after the first day of the Residence Agreement of their year of entry to the University.

Download the Under 18's Accommodation Policy 2019/20 (PDF 0.3MB)

Download the Under 18's Accommodation Policy 2018/19 (0.1MB PDF)

You will be able to find the full policy on applying for a room move; it will outline the policy that you will need to follow when submitting an application.

Download the Room Move Policy 2018/19 (PDF 0.1 KB)

You will find everything you need to know surrounding an early departure from your accommodation, please make sure you are aware of how the policy works.

Download the Early Departure Policy 2018/19 (PDF 0.1 MB)

Important Documents 

It is important that you have read through and understood your Accommodation Agreement as it is an important, legally binding document.

By accepting this agreement you are accepting the full terms and conditions included in it. You are also committing to the whole period of residence, so you may face charges or be liable for the full years accommodation fees if you terminate your agreement early.

We recommend that you download your contract and keep it safe in case you need to refer to it in the future.

Download the Accommodation Terms and Conditions 2019/20 (PDF 0.1MB)

Download the Accommodation Terms and Conditions 2018/19 (PDF 0.3MB)

The Student Accommodation Handbook outlines all the information you will need to know while living in our Student Accommodation. We recommend that you take the time to go through and read this as this outlines the expectations we have of you.

Download the Student Accommodation Handbook 2018/19 (PDF 1.7 MB)

You will be able to find the yearly and quarterly rent breakdowns for each site and room style. Please keep in mind that the first payment will have the £200 deposit that you paid deducted.

Download the Rent breakdown 2018/19 PDF (0.2 MB)

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