How to Apply for Undergraduate degrees

All full-time degree programmes

For autumn 2016 entry, you must apply through the Universities and Colleges Admissions Service (UCAS) for entry to full-time degree schemes. Programmes in the UCAS scheme are listed on the UCAS website.

The UCAS Institution Code for York St John is Y75 YSJ.

What do I need in order to apply?

For all our full-time courses, you can apply by using the UCAS online service. Apply via the UCAS website. You must register with UCAS in order to log on to Apply, this process will generate a username and enable you to choose a password.

The on-screen guides will help you through the application process and you can save and amend your application as often as necessary before submitting it. Please check your application carefully before sending it to UCAS, making sure you have entered the correct course and institution codes.

If you are unable to apply online, application materials can be requested by phone via the UCAS Customer Service Unit on 0871 468 0468.

When should I apply?

Whichever course you are interested in it’s good to apply as early as possible, once you’re sure that you’ve picked the right degree. There are some programmes at York St John that always fill up extremely quickly, including Primary Education, History, Physiotherapy and Psychology. UCAS can start receiving applications for entry in autumn 2017 from 6 September 2016.

The normal closing date for the receipt of applications is 15 January 2017. If you can manage it, meeting this application date is a good idea. However, UCAS accepts that this isn’t always possible and late applications are accepted by UCAS throughout the remainder of the application year, with a deadline of 30 June 2017. Applications received by UCAS after 15 January are considered by institutions only at their discretion, and no guarantee can be made that they will be considered.

Foundation degrees

The Foundation degrees in Supporting Learning, Theology & Ministry and Working with Children & Young People only accept applications direct to York St John. To find out more visit the relevant department’s webpage.

Part-time study

All part-time applicants need to apply directly to York St John via our online application system. Where a link to the online application is not already on the programme web page, please contact Admissions on T: 01904 876505 or E:  for further details.

UCAS Extra

UCAS Extra operates from mid-February to June each year. If you find yourself without an offer, for whatever reason, and you have used all five choices already or if you wish to change your subject choice and decline your previous offers, UCAS Extra enables you to have an additional choice through UCAS. This will mean that if you do not have an offer at an early stage in the cycle you do not have to wait until Clearing to continue to find a place.

Universities and colleges with vacancies in UCAS Extra will list them on the UCAS website. Applicants who are eligible will be able to refer themselves electronically on the UCAS website via the Applicant Enquiries Service for courses with vacancies.

How is my application considered?

Most applications that are made to York St John are sent to us by UCAS. We will carefully read all applications and check to see that all general and specific entry requirements are met.

This may result in an invitation to interview (if this is a requirement of your course), after which we will decide whether to offer you a place.

For certain courses, such as Primary Education, Occupational Therapy, Physiotherapy, Youth & Community Work, Fine Art and Dance we always interview candidates. Check the Interview pages on the University website to see if a particular subject requires an interview.

If we do decide to make you an offer without interview you will receive an offer through UCAS and an invitation to a Visit Day at York St John, where you will have the opportunity to meet staff and students, view our facilities or take a campus tour.

If we offer you a place the offer will be either Conditional or Unconditional.

A Conditional offer depends on you obtaining certain qualifications or grades in your examinations and may also include other non-academic conditions, such as Disclosure and Barring Service (DBS) Enhanced Check, or medical reports.

An Unconditional offer means that you have already met the academic entry requirements for the programme and have been accepted, though there may also be other conditions you need to meet, such as a DBS check or medical.

The offer you receive through UCAS will include information on any conditions which have to be met and guidance on how and when you have to make a decision on any offers you receive.

If we are unable to make you an offer of a place you will be advised by UCAS that unfortunately your application has been unsuccessful, along with a reason why.

What happens if you accept a place at York St John?

UCAS will ask you to make a decision when you have had responses from all of your choices and give you a date by which you need to make a decision. If you accept a place at York St John you will receive further information on the degree programme and details about accommodation, reading lists etc in May/June of the year you start.

Conditional offers made by York St John are made in terms of a tariff score/grade or the achievement of a particular level of qualification. In the summer, as results are received, we make a decision on whether to accept a candidate or not as quickly as we can.

For some students it may be necessary to delay a decision until the results of all students are known after the publication of the A2 Level results or GCSEs.

Students who have not met the terms of their offer will be ranked according to their tariff score/qualifications and we will decide how many of these students we are able to accept onto a particular programme.

As soon as we are able to confirm your place you will receive confirmation from UCAS (AS12) and be able to see this on UCAS Track. At the end of August/early September you will also receive final joining instructions from us if your place has been confirmed. Please e-mail as soon as possible if you no longer wish to take up your place.

Will you accept an application for deferred entry?

York St John values the experience students can gain through taking a year out and we are happy to consider applications for deferred entry.

Deferral is, however, conditional on the availability of the programme for the following year and on your meeting all entry requirements before your year out (ie by 27 August 2016).

If you decide to change your year of entry after you have submitted your application please contact the Admissions Team, either by emailing or by post as soon as you can for further advice.

Students with special requirements

We are very pleased to consider applications from students with disabilities.

If you are interested in applying to York St John and have special requirements please contact one of our advisers in the Disability Advice Team by telephone on 01904 876540, by Minicom on 01904 876540 or email

You should indicate the programme(s) in which you are interested and the nature of your special requirement or disability. We will then be able to give you advice on the suitability of accommodation and other York St John facilities as well as the availability of special learning resources.

If you are planning to attend an Open Day or are invited to a Visit Day or an interview, please contact us prior to the event, so that we are aware of any special requirements you may have. Wherever possible, arrangements will be made to meet your specific requirements.

If you require further information on any of our programmes or guidance on entry requirements, please contact the Admissions Team T: 01904 876598 or email