Data Protection

All personal information gathered and held by York St John University is treated with the care and confidentiality required by the General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR); UK Data Protection Bill (when enforced)

The following documents set out the University's obligations and approach:

Subject Access Request Procedure

Article 15 of the General Data Protection Regulation gives individuals a general right to request access to personal data held about them by the University. Specifically, individuals have the right to:

  • confirmation that their personal data is being processed;
  • access to their personal data; and
  • supplementary information – as specified in Article 15.

You can request information on the personal data we hold about you at any time by emailing us@yorksj.ac.uk or by putting your request in writing to:

The University Secretary

York St John University

Lord Mayor’s Walk

York YO31 7EX

 

Your written request should include:

  • your full name
  • address
  • description of the information that you seek and the capacity in which you believe the University holds the information (e.g., employee; student; applicant).

On receiving your request, the University will take reasonable steps to verify your identity; or we may need to ask you for more information to find the personal data covered by your request.

 

There is usually no charge for this service although the University reserves the right to make charges within the parameters of data protection legislation.

We are obliged to reply promptly to your request and in any event within one calendar month of receipt.

If we need additional information in order to identify and locate the information you wish to access we will inform you promptly.

The University's Data Protection Officer is the University Secretary, who can be contacted by emailing us@yorksj.ac.uk or by putting your request in writing to the address below.

The University Secretary

York St John University

Lord Mayor’s Walk

York YO31 7EX

 

Please see the Information Commissioner's Office website for further information related to your rights under the General Data Protection Regulation and UK Data Protection Bill.