Records Management Framework

What is Records Management?

Records Management is the creation, maintenance, control, storage and disposal of records in a way which facilitates their most appropriate, efficient and effective use.

York St John University has in place a Records Management Policy and a Records Retention Schedule to enable the University to comply with the commitments of the Data Protection Act and Freedom of Information Act, and integrates consideration of these and other compliance issues.

The Framework helps us to ensure that:

  • University records are fit for purpose

  • the right information is created and kept for as long as it is needed (but no longer)

  • information is held in a form and manner that helps people access it

  • information is stored, used and protected in accordance with the many requirements of its creators, users, the University, the law and regulatory bodies, and;

  • cost effectiveness is maintained (in terms of the time spent looking for information, storage and maintenance).