Records Management

What is Records Management?

Records Management is the creation, maintenance, control, storage and disposal of records in a way which facilitates their most appropriate, efficient and effective use.

York St John University has in place a Records Management Policy and a Records Retention Schedule to enable the University to comply with the commitments of the General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR), UK Data Protection Bill (when enforced) and Freedom of Information Act, and integrates consideration of these and other compliance issues.

The Framework helps us to ensure that:

  • University records are fit for purpose

  • the right information is created and kept for as long as it is needed (but no longer)

  • information is held in a form and manner that helps people access it

  • information is stored, used and protected in accordance with the many requirements of its creators, users, the University, the law and regulatory bodies, and;

  • cost effectiveness is maintained (in terms of the time spent looking for information, storage and maintenance).

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