See It, Sort It, Report It.

It is simple to remember and it is a mantra to help you when encountering hazards: See it, Sort it, Report it!

We want to create a safe environment for all. But that sometimes requires you to be involved as hazards can just crop in that moment.

As a University, we are keen to ensure that staff and students who see something they think is dangerous can easily and promptly report it. Never assume that someone else may have already reported it. It is far better to have several reports and the issue resolved than no report and several accidents.

The university already has well-established procedures for reporting accidents, incidents and near-misses. Staff and students should be aware of these procedures and use them when required.

However, if YOU see anything that appears unsafe on any university property, please don’t ignore it and walk on but either Sort it and/or Report it.

There are some who panic when they encounter a hazard! A floor is slightly flooded causing a slip hazard, this is not the norm, also it’s not my job, what do I do?

There are things that you can do! Can you stop the flooding by perhaps turning off a tap? Sort it. How do I deal with the water and the slip hazard?

Report it:

Call Facilities Helpline on 6666 or email facilities.helpline@yorksj.ac.uk. Alternatively, report it at any University Reception. They will immediately pass it on to the correct team to deal with it such as the Portering Team, Maintenance or Campus Services Teams. If out of hours, please report it to the Security Team at Lord Mayors Walk on 01904 876 444 who are available 24/7.

Even if you Sort the hazard and make it safe, ensure that you still Report it via reporting accidents, incidents and near-misses or to the Health and Safety Adviser.

Typical things that we can See, Sort and Report are:

• A water leak or major floor spillage (if it’s only a small spillage on the floor why not take a moment to SORT IT yourself with a paper towel)
• A broken window or damaged item of furniture
• Damaged or dangerous flooring –carpet tiles, steps or stairs
• A potential fire hazard such as rubbish or other items in a fire escape or blocking a final fire exit door.

We have over 750 staff and nearly 10 times as many students. If everyone does their bit, we can make York St John an even safer place! See it, Sort it, Report it.