Student Behaviour and Disciplinary Policy
Monitoring, review and confidentiality
This section explains how the University monitors the effectiveness of this policy and how confidentiality is maintained throughout the disciplinary process.
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Monitoring and review of this policy
The University monitors its performance annually to assess how well it promotes dignity, respect and the effectiveness of this policy and associated procedure.
The policy is reviewed annually by a multidisciplinary group of staff, including representatives from Equality, Diversity and Inclusion (EDI), Communications, and those with expertise in trauma-informed practice, to ensure it remains appropriate, effective, and aligned with best practice. Case insights and emerging trends are used to inform updates to the policy.
An annual report is presented to the Academic Board and then onward to the Board of Governors for approval, assurance and oversight.
Confidentiality
The University handles all reports with sensitivity and confidentiality in line with its Data Protection Policy and Safeguarding responsibilities.
Confidentiality ensures:
- The integrity of investigations
- Protection of individual privacy
- Encouragement of reporting without fear of exposure or retribution
Information is typically shared only with individuals or organisations directly involved in managing the case, such as: Registry staff for administration, Student Services for support (including Wellbeing, Welfare, Disability support services), witnesses providing relevant information, external agencies like Sexual Assault Referral Centres for specialist support and advice, and the police, if necessary, for legal or safety reasons.
All personal data will be handled in compliance with General Data Protection Regulation (GDPR) to ensure the privacy and rights of the individuals involved. Documentation related to the investigation will be sent securely and only if there is a lawful basis for processing the data, ensuring transparency and confidentiality. Information that could identify individuals or sensitive details may be redacted to maintain confidentiality and comply with data protection regulations.
In exceptional circumstances (for example, to prevent harm or future crimes) the University may share information more widely. This will only happen in line with legal and ethical standards.
All parties are required to maintain confidentiality. Breaches of confidentiality may result in disciplinary action, such as suspension or withdrawal from the University.
