Accommodation
Apply for accommodation
How to apply for your accommodation, our deadlines, and what happens once you have applied.
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We guarantee accommodation for all UK, EU and international students in their first year of undergraduate study, as long as you meet our application deadlines.
Students who have made York St John University their firm or insurance choice via UCAS can apply for our accommodation. Please be aware that rooms will only be allocated once we have been made the firm choice via UCAS.
Accommodation application timeline
You can apply for accommodation from this date if you have your offer to study with us and your 9-digit student ID number. You do not need to have confirmed your university choice to apply.
Accommodation offers start to go out to students who have selected York St John as their firm choice. There will be a lot of applications to review at the start of the allocation process so don't worry if you do not hear from us straight away.
If you apply after this date, we can no longer guarantee you a place in our accommodation. However, the allocation process will still continue while we have any remaining rooms and we will contact you as soon as possible after you apply for accommodation.
Offers start to go out to students joining us through the Clearing process.
Before you apply
Before you can apply for our accommodation, you will need access to your 9-digit York St John student ID reference number. This will have been sent via email from our Admissions team.
Please be aware that rooms will only be allocated once we have been made the firm choice via UCAS, regardless of the date of application.
To apply, you will need to register for an account on our Accommodation Hub. You can pre-register before applications open, which will make your application process quicker.
To register, you will need the following:
- Full name
- Date of birth
- 9-digit student ID number from your offer letter
When registering on the Accommodation Hub, please use the same full name credentials as used on your initial UCAS application. This includes the use of middle names.
You will then be asked to create a password.
If you can't find your ID number, email us on accommodation@yorksj.ac.uk and we can help.
Please note that to apply for our accommodation sites, you must be applying as a full time student. Part time students are not eligible for the council tax exemption which covers our properties.
How to apply
When accommodation applications have opened and you have registered for your account, you can apply for accommodation using our Accommodation Hub.
Applications are made using our simple application form. When completing this, you will be asked to choose and submit your room preferences. You will not be asked for any payment at this stage of the application.
Choosing your room preferences
When you apply, you can make 3 accommodation choices, in order of preference. We suggest you take time to consider all options and choose your preferences wisely.
You can explore our options on our Accommodation page, which contains details of our locations and prices. Each of our sites varies in atmosphere and facilities, so make sure to check any features which are essential for you, for example nearby amenities or accessible parking.
Your application is made as an individual student, and we cannot accept applications from groups of friends. If you choose the same preferences as a friend, we cannot guarantee that you will be allocated the same accommodation.
Accommodation applications made during Clearing follow the same process. However, available options may be more limited, and you may have a shorter timeframe to accept your offer.
Additional requirements
We help students with a range of additional requirements to find the right room and site. These requirements could be based on a disability, long term health concern, or religious or wellbeing needs.
You can read more about the additional requirements process on our dedicated page.
How we allocate rooms
Once you have applied, and have made York St John University your firm choice on UCAS, we will start the process of allocating you a room. We do our best to meet your preferences but this is dependent on availability. Some of our accommodation sites can become oversubscribed very early in the application process and as such, we would recommend that you apply for accommodation as soon as possible. Your preferences are not guaranteed, but the earlier you apply the more likely you are to receive one of them.
We will be looking at applications in date order. When we allocate rooms, we work down your list of preferences. We prioritise site over room type. For example, if you ask for a large room at Limes Court as your preferred site and we cannot meet this, we will try to allocate you a standard room before moving onto your second site preference. Depending on the number of applications we get, we may not be able to meet any of your preferences. In these cases, we will do our best to allocate you to similar accommodation.
Receiving your offer
Room offers will be sent out as soon as possible upon receiving your application. We will have lots of applications to work through in the early stages of this process so don't worry if you do not get your offer straight away. Keep an eye on the email address associated with your accommodation application, as this is where notification of your accommodation offer will be sent. If you no longer have access to the email address you registered with on your UCAS form, please contact our Admissions team (admissions@yorksj.ac.uk) who can advise further.
If you apply for accommodation with York St John as your insurance offer, you will get your accommodation offer after results day if we become your firm offer.
If you have been sent a room offer for York St John University managed accommodation then the offer email will tell you which room type, site, and contract length you have been allocated to. If you have been provisionally offered a room at one of our partner provider sites, then the email will give you information on how to complete a booking with them.
We do our best to match you with your preferred room and site, but because of high application numbers you may find that your allocated room does not meet your preferences. We will do our best to try and match your preferences to similar available accommodation if possible.
If you are not happy with the room offer you have received then you are welcome to contact the Accommodation team to discuss alternatives but it may not be possible to change the offer. Due to the complexity of the allocation process, we do not operate a waiting list policy. If you accept the room offered but would have preferred a room at another site then please note that we do offer room moves after the start of the academic year. The room move request process usually starts in mid-October and all requests are subject to room availability. You can find out more in our Room move policy.
Responding to your offer
Once you have received your accommodation offer, you need to log in to the Accommodation Hub to accept your room. Please make sure that you are monitoring the email address you registered on your UCAS application and check your junk and spam folders too. All communication from York St John University will be sent to this email address until you have your York St John student email address set up.
You will be asked to pay a £200 advance rent payment as part of accepting your room offer. The advance rent payment will later be deducted from your first rent instalment.
You will need to accept your offer and pay the advance rent payment by the deadline on the accommodation offer email to guarantee your room. If you have any issues paying the deposit or accepting the room offer within the deadline, please contact us for advice: accommodation@yorksj.ac.uk.
If you have missed the deadline to accept your room offer then please contact us as at accommodation@yorksj.ac.uk. We can reactivate your application but depending on room availability, we cannot guarantee you accommodation at this stage.
If you have any issues with accepting your offer, please try clearing your browser and logging back in to the Accommodation Hub. If the issues persist, contact us by email and we will be able to accept the offer on your behalf.
Finances and costs
You will usually pay for your accommodation in 3 instalments through the academic year. The £200 advance rent payment you make to secure your room will be deducted from your first rent instalment.
If you are concerned about paying for your accommodation, you may be eligible for some financial support.
Find out more about costs, payments and support on our dedicated page.
Changing or withdrawing your application
If you decide after you apply that you would like to change your preferences, we can alter them for you without altering the time and date that your application was submitted. To change your preferences, please email our team at accommodation@yorksj.ac.uk.
You can cancel your accommodation application at any time through the Accommodation Hub or by contacting the Accommodation team.
If you have accepted your accommodation and paid the advance rent payment, but do not move in, you can still cancel your place and get a refund of your advance rent payment. In this case, please email us as soon as possible so we can arrange the refund.
When you have moved into your accommodation, you will be subject to the terms and conditions of your accommodation agreement. These will impact your right to terminate your contract. Terms and conditions for each academic year are on our Policies and documents page. These will be available for you to access before you accept the agreement.
Policies and additional information
For details of our documents and policies, see our Accommodation policies and documents page.
If you want to apply for one of our partner provider sites and would like more information on the application process, visit our Applying to a partner provider page.
