Your student record
Access your digital transcript and award certificate
How to use our digital transcript service or request a hard copy of a document.
Transcripts
For information about how to interpret your transcript, please read the following document.
Download: Interpretation of Diploma Supplement and Transcript Information (PDF, 0.2 MB)
Interim transcripts (current students)
From March 2025, current students will receive a digital transcript of their results so far.
The interim transcript lists the registered modules, modules taken, credit value and grades achieved. The transcript will be available via Gradintelligence following each School Assessment Board.
Please see information below detailing how to access/register for your Gradintel account.
Final transcripts
Awards conferred from July 2023 onwards
Final transcript documents become available in Gradintelligence following the University Assessment Board that your award has been conferred at.
All documents bear the signature of the University's Academic Registrar. These documents are tamper proof and can be shared with anyone you choose, as verification of your achievements.
From 2024 we no longer issue paper copy transcripts. If you require a hard copy these are available via our online store. A fee is charged for this service.
Awards conferred prior to 2023
If you were awarded from the University before July 2023 your transcript cannot be hosted on Gradintelligence. However, we can provide a digital or printed copy of your transcript upon request. A fee will be charged for this service and you can order by accessing the online store.
Copies can be sent by email or posted by standard Royal Mail to an address provided. For an additional fee, documents can be sent by DHL Courier Service.
Please allow up to 10 working days for your documents to be produced.
Certificates
Students in receipt of an award eligible for graduation receive a hard copy certificate on the day of their graduation ceremony (if attending in person). Any student that graduates in absentia will have their certificate posted out to their confirmed home address, after the graduation ceremonies have taken place.
Digital certificates
Students who graduated since July 2023 have access to a digital copy of their certificate via Gradintelligence. Digital certificates become available in Gradintelligence following the University Assessment Board that your award has been conferred at.
All documents bear the signature of the University's Academic Registrar and the Vice Chancellor. These documents are tamper proof and can be shared with anyone you choose, as verification of your achievements.
Replacement certificates
Former students who have graduated with a York St John University award can request a replacement certificate in the event that the original has been lost, stolen or damaged.
Only one copy of your certificate may be in existence at any one time and therefore it is only possible to order a single replacement certificate (although you can order further certified copies of your certificate if required).
Replacement and certified copies of certificates are available to order via the online store.
Charges
Please visit the online store for details of prices and how to order.
Accessing my Gradintelligence account
We work in partnership with Gradintelligence (also known as Gradintel) to provide you with official digital proof of your results (interim transcript) and award (final transcript and certificate).
You will receive an email asking you to register with Gradintelligence which will enable you to complete the activation process and access your digital documents. You will also receive an email from Gradintelligence when the transcript is updated.
When you activate your account you must create your own Gradintelligence username and password. You can continue to use these to log in to Gradintelligence after you have left the University, we would recommend you register using your personal email address and not your York St John address.
If you have any questions about accessing your digital documents through Gradintelligence please contact the Student Records team: studentrecords@yorksj.ac.uk.
If you have not accessed your Gradintelligence account, or are having trouble remembering your username or password, visit the Gradintelligence website: Account recovery.
Documents available via Gradintelligence:
- Digital interim academic transcripts (from March 2025 onwards)
- Digital final academic transcripts
- Digital award certificates
Please note that for some programmes* it may not be possible to issue digital documents. If you are unsure or have any questions, please contact the Student Records team who would be happy to help.
*This may include PGR and students studying at partner institutions.
Contact us
If you have any questions, please contact the Student Records team.
