Enrolment
Student ID cards
Learn more about the image required for your ID card and how to collect your card.
Your student ID card serves multiple purposes.
Your card:
- Identifies you as a student of York St John University.
- Is your University Library card, which you need to access Library resources.
- Is required for attendance monitoring, exams, collecting payments, and other official documents.
Jump to a section of this page to find out more:
ID card images
When you set up your IT account you will have the option to upload a photograph for your ID card.
The photograph must meet certain requirements. If we receive an unsuitable photo it will be rejected and you will be asked to send a new one, which could lead to a delay in your card being printed. Please review the guidance below to make sure your image is suitable.
If you have any questions please get in touch with the Enrolment team who will be happy to help: enrolment@yorksj.ac.uk.
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Suitable images
Your photo should be similar in style to a passport photo - but you are allowed to smile!
Your photo should:
- Be a recent image in full colour
- Show only you in the photo (no other people or pets)
- Clearly show your face and eyes
- Show you facing forwards
- Be taken against a plain background
- Be in JPEG format, at least 300px by 300px in size
This is an example of a suitable ID card image.
Unsuitable images
Your photo should not:
- Be a black and white image
- Be taken against a colourful background
- Be digitally altered with effects or filters
- Show you facing away from the camera
- Include other people or animals
- Show you wearing a hat or sunglasses*
*Head coverings worn for religious or medical reasons are permitted. Prescription glasses may be worn but your eyes must be visible and not obscured by glare or reflection.
Here are some examples of unsuitable images.
Collecting your ID card
York Campus
Most students will be able to collect their student ID card during Welcome Week. In order for us to be able to print your card you need to:
- Complete your online enrolment.
- Upload a suitable photograph.
You should ensure you have uploaded a suitable photograph no later than Thursday 18 September 2025. Photographs received any later than this date will result in a delay to your card being printed.
Please don't worry though, there will be plenty of opportunities to collect your ID card.
Find out when and where to collect your card in the drop-down below.
You will receive an email once your card has been printed with details of when and where you can collect it. Please look out for an email from enrolment@yorksj.ac.uk. Please do not go to collect your card without having received this email as it means your card has not yet been printed.
You will collect your card from the following location:
Week commencing Monday 22 September - Fountains (FT) 210
The recommended date and time will be contained in the email we send. Please try to stick to the date and time that you are given but if you are unable to make it there will be opportunity to pick up your card at a later date*.
Please ensure you bring along some proof of ID when collecting your card.
*The enrolment team will be available between 10.00am and 2.00pm at the following location for students who have been unable to collect their card during welcome week:
Week commencing Monday 29 September - Quad South Foyer
International students will be issued with ID cards as part of the registration process. Once you have completed all right to study checks with the visa and compliance team you will be directed to the Enrolment team to fully complete your enrolment. Once you are fully enrolled you will be issued with your ID card.*
*You should ensure you have uploaded a suitable photograph no later than Thursday 18 September 2025. Photographs received any later than this date will result in a delay to your card being printed. You will receive an email from us once your card has been printed. Please look out for an email from enrolment@yorksj.ac.uk.
Registration for international students will take place as follows:
Week commencing Monday 22 September 2025:
- Holgate First Floor: 10.00am to 4.00pm
Week commencing Monday 29 September 2025:
- Launchpad in Holgate: 10.00am to 4.00pm
