Third party verification requests

Jump to a section:

Employer verification requests  |  Award to work overseas  |  World Education Service

Employer verification requests

Third party enquirers such as employers, agencies and embassies must verify attendance and awards from York St John University with Prospects HEDD (Higher Education Degree Datacheck).

HEDD offers a centralised system for degree verification that connects employers, agencies, universities, embassies and councils; a HEDD verification confirms the candidate’s name, qualification type, course name, year of award, classification obtained and dates of attendance. Please visit hedd.ac.uk to register.

HEDD is not for use by students or graduates to verify their own awards.

How to register

To make an enquiry you need to register with HEDD by visiting hedd.ac.uk

• Select 'York St John University' from the list of UK higher education institutions.
• Choose the option to 'verify a degree award'.

There is a small charge for each enquiry and you must provide the written consent of the individual. To prevent delays, please enter the candidate’s details as they appear on their degree certificate. Enquiries are checked and completed by our Registry team. The due date will be listed on your enquiry. If you require further assistance, please email heddhelp@prospects.ac.uk.

How to make an enquiry with HEDD

To make an enquiry please visit hedd.ac.uk.

You will need the following information from the candidate to obtain an Education Verification:

• Individual's name
• Date of birth
• Course
• Qualification
• Year of graduation
• Degree result
• Signed consent form for Education Verification from the individual

Enquiry times

We recommend that you ask to see the degree certificate if there is one and use that as the basis of your verification enquiry. Alternatively, you could ask the individual to provide you with their data as they believe it's recorded in the student records system.

The enquiry will then go to York St John University for manual verification. Manual verifications will be confirmed within 10 working days.

If you want to verify start dates, please ensure these are requested at the time of making the verification request.

Current student attendance confirmation

You can also verify current students' attendance via hedd.ac.uk following the same process as explained above.

If you require further assistance, please email heddhelp@prospects.ac.uk

Evaluation of award to work overseas

If you are a former student that is applying to work overseas, you may be requested to submit a detailed application of evidence required to evaluate the degree and the University that offered the programme and awarded the qualification.

Requests of this nature can take up to 20 working days to complete so please ensure that you apply for this information in good time before any application deadlines.

The University cannot be held responsible for applications that are declined by the overseas body, it may not be possible for the University to retrospectively map to current curriculum criteria that were not in operation when the programme was designed or delivered. Please ensure that the University can provide all requested supporting documentary evidence to meet the required standards for the application before submission via this pathway of assessment, to do this please contact studentrecords@yorksj.ac.uk.

If placement details are required to be verified you will need to provide this documentation, or speak to a member of the University Placements team at Placements@yorksj.ac.uk before submitting your application request to Student Records.

NB. If you only require a list of your grades and modules then please refer to the transcript request product as an alternative to Equivalence of qualification assessment.

Equivalence of qualification assessment can include but is not limited to the following:

• Programme Module descriptors
• Covering Letters
• Academic Transcript
• Evidence of work placement experience
• Mapping of assessment criteria
• Completion of application by nominated University staff
• Admissions/Assessment/Programme Policies
• Assessment matrix
• Teaching hours

Due to the detailed nature of this request, there is a charge of £75 to cover the administrative contribution of university staff.

Please go to the University online store and select Evaluation of Award under Transcripts and Certificates to make payment. Once payment has been received notification will be sent to the Student Records team in Registry for action.

World Education Service

The World Education Service (WES) is an accrediting agency working out of the United States and Canada which works to check and certify education documents.

We can submit documents to WES via email or post.

If you have a request for documentation to be approved by WES, please proceed to the WES product on the University online store.