Welcome Guide
Complete international student registration
A guide for international students.
As an international student, completing your registration involves several essential steps to ensure you are fully enrolled and ready to start your studies.
This guide will take you through the necessary procedures for different visa categories, making sure you have a smooth transition to university life.
Jump to a section of this page:
- Student Route Visa
- EU, EEA or Swiss students with Settled or Pre-settled status
- Standard Visitor Visa
- Visa and Compliance team campus locations
All students should note that you will not be enrolled onto your course (including getting your student ID card or other letters you may require from the University) until all the relevant documents have been provided and checked by the Visa and Compliance team and the relevant payment for your enrolment has been received.
Student Route Visa
The UKVI is no longer issuing entry clearance vignettes and BRP cards for Student visas. Instead, students will now be issued with an eVisa.
Once your visa application has been approved, you will get an email from the UKVI informing you about your successful application. You will be required to open a UKVI account to access your eVisa. You will also be required to download a share code to provide the Visa and Compliance team to verify your immigration status.
Before you travel to the UK
- Open your UKVI account as soon as you get issued with your eVisa.
- Obtain your eVisa share code after you have opened your UKVI account.
- Upload the following documents onto your Enroly CAS Shield account:
- Your eVisa share code
- Your UKVI decision letter/email
After you arrive in the UK but before you arrive on campus
- Upload the following documents onto your Enroly CAS Shield account as soon as you arrive in the UK:
- Your passport entry stamp page you obtained at the UK border
- Your boarding pass if you do not get a passport entry stamp at the UK border
You must also make sure that you have paid all the required course fees and completed your online enrolment.
Please note that if you were issued with a new passport between the time you submitted your visa application and the time you travelled to the UK, you must upload your new passport onto your Enroly CAS Shield account.
When you arrive on campus
After you have uploaded all your documents onto your Enroly CAS Shield account and paid all the required course fees, you must arrive on campus immediately after your arrival in the UK (and well before the latest enrolment date stated above) to complete your right-to-study checks with the Visa and Compliance team, as well as to complete your enrolment and obtain your Student ID card with the Registry (Student Records) team.
You must bring the following with you to the campus:
- Your original passport
- Your CAS Shield account username and password
After you have completed your right to study checks with the Visa team, you will be directed to the Registry team to complete your enrolment and to obtain your Student ID card.
EU, EEA or Swiss students with Settled or Pre-settled status
If you have Settled or Pre-settled status you must do the following:
Before you travel to the UK
- Email the following documents to the Visa and Compliance team at visa@yorksj.ac.uk (please make sure to state your full name and student ID number in the subject heading of your email):
- UKVI decision letter/email
- Your eVisa share code
You can obtain your share code on the gov.uk Share code webpage. When choosing the purpose of the check, please make sure that you select the option 'something else'. Please do not choose any other purpose, such as work or rent, as these codes will not work for checking your right to study, and this will delay your enrolment.
You must also make sure that you have paid all the required course fees and completed your online enrolment.
After you arrive in the UK and before you arrive on campus
- Email the following documents to the Visa and Compliance team at visa@yorksj.ac.uk (please make sure to state your full name and student ID number in the subject heading of your email):
- Your passport entry stamp page you obtained at the UK border
- Your boarding pass if you do not get a passport entry stamp at the UK border
- Your passport ID page
When you arrive on campus
After you have emailed the Visa and Compliance team all your documents and paid all the required course fees, you must arrive on campus to complete your right to study checks with the Visa and Compliance team.
You must bring your original passport with you to campus.
After you have completed your right to study checks with the Visa team, you will be directed to the Registry team to complete your enrolment and to obtain your Student ID card.
Standard Visitor Visa holder students
Before you travel to the UK
- Email the following documents to the Visa and Compliance team at visa@yorksj.ac.uk (please make sure to state your full name and student ID number in the subject heading of your email):
- UKVI decision letter/email
- Your 6 months visa vignette (for visa nationals)
- Confirmation of your Electronic Travel Authorisation (ETA) for non-visa nationals (if you have been issued with one)
- eVisa share code for any students who will be studying an 11-month English course
If you will be studying an 11-month English course: You can obtain your share code on the gov.uk Share code webpage. When choosing the purpose of the check, please make sure that you select the option "'something else'. Please do not choose any other purpose, such as work or rent, as these codes will not work for checking your right to study, and this will delay your enrolment.
After you arrive in the UK and before you arrive on campus
- Email the following documents to the Visa and Compliance team at visa@yorksj.ac.uk (please make sure to state your full name and student ID number in the subject heading of your email):
- Your stamped 6 months visa vignette (for visa nationals)
- Your passport entry stamp page you obtained at the UK border (for non-visa nationals)
- Your boarding pass if you do not get a passport entry stamp at the UK border (for non-visa nationals)
- Your passport ID page
When you arrive on campus
After you have emailed the Visa and Compliance team all your documents and paid all the required course fees, you must arrive on campus to complete your right to study checks with the Visa and Compliance team.
You must bring your original passport with you to campus.
After you have completed your right to study checks with the Visa and Compliance team, you will be directed to the Registry team to complete your enrolment and to obtain your Student ID card.
