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Digital resources and training

Getting started with IT

A quick start guide to all of the key aspects of IT at York St John University.

*Some links from this page will require a York St John Office 365 login. Email Digital Training if you are unable to access them.

This page is intended as a quick start to all of the key aspects of IT at York St John University. If you would like personal help, contact the Digital Training Team via email digitaltraining@yorksj.ac.uk or Book a Digital Training online tutorial

Your IT account & Email

You will have a valid YSJ IT account after you have completed registration. You can register before you arrive, see our Welcome Page

https://www.youtube.com/watch?v=kUJiT2BLdlw

Logging in and passwords

All the main York St John systems such as Moodle are accessed using the same username and password. Your username will be in the form ian.staite

Access to Office 365 and Eduroam WiFi

Your email address will be in the form ian.staite@yorksj.ac.uk - you will require the full email address when connecting to Eduroam WiFi or Office365

YSJ Email

Online access to Email lets you read YSJ email and use other Office365 services. Your login for this is your email address.

Use the nine dots at the top left to access other Office 365 services

Other accounts

There are a few exceptions that manage passwords separately such as accommodation and library accounts. For full details see the YSJ Password Hub

Attending online sessions

Most YSJ online meetings are held in Office 365 Teams.

Teams can be accessed through a browser but the best experience with this is to Download the Microsoft Teams app and log into it.

See more details on Joining a meeting in Teams* for tips and best practices.

If you are working on a Apple Mac you may need to have a look at Mac permissions and requirements for Teams*

For students and staff simply joining a meeting we have a downloadable guide to Joining a Teams meeting

Or watch our video Meeting in Teams - quick introduction (1'41")

https://www.youtube.com/watch?v=pLSLhReKqQE&t

Timetable

Welcome week timetables are available via the Welcome page.

Your regular timetable is available online at https://timetable.yorksj.ac.uk/Timetable or via the MyYSJ app

MyYSJ app

For students, get email and timetable on your phone, along with loads of other useful things by using the My YSJ app. Search in your app store for MyYSJ or go to http://www.yorksj.ac.uk/app to access in a browser. Login to get personal details.

My YSJ student app (July 2020)

https://www.youtube.com/watch?v=GcVM5Tu5UH8

Moodle virtual learning environment (VLE)

Moodle is the main York St John University academic system. It holds details of all modules and is where assignments are submitted.

It can be reached via the website or directly at moodle.yorksj.ac.uk and you can log in using your standard YSJ credentials.

Introduction to Moodle (2'42")

https://www.youtube.com/watch?v=IVif8ZVQ2tQ

Find out more from our Moodle help page*

Download files in alternative formats

Files in Moodle can be downloaded in the original format by clicking on the name or as MP3 audio, HTML, ePub or electronic braille by clicking on the Ally icon.

Office 365

Office 365 is a brand name Microsoft uses for a group of software and service subscriptions. This is available to all students and substantive staff at York St John University. One Drive for Business is included as a file-hosting service as well as online versions of office products, for example Word.

We recommend that you store all of your work in Office 365 OneDrive and then it will be accessible anywhere and is also automatically backed up.

Sign in to Office 365 via your email, click the blue flag on a campus computer or go to www.office.com. Files can also be opened directly from OneDrive from Office applications such as Word.

Quick introduction to Office 365 (1'53")

https://www.youtube.com/watch?v=USv3VB_A00w

For more, see our help on Office 365 help page*

Other Key IT systems

The services menu in Moodle links to most of the commonly used used IT systems but they can be accessed directly. All except Ofice365 email use the standard user name and password.

Mahara ePortfolio is an electronic portfolio system for gathering together and presenting information

Media library can store video and audio privately or for sharing and submitting

WordPress is the YSJ blogging platform. You can apply for a blog to be created there.

LinkedIn Learning is video based learning containing thousands of courses.

Box of broadcasts hosts television programme recordings for research and teaching purposes

Email gives web access to your YSJ email and Office 365. Your login for this is your email address similar to ian.staite@yorksj.ac.uk.

Library & Learning Services pages and library catalogue includes a database of Specialist Subject Resources. Your login is your borrower number which is the number on your student card plus your unique PIN

Timetable provides web access to all of your schedules.

E:vision gives access to your student records

Survey Tool (Qualtrics) is a fully featured research site for questionnaires and surveys

Online safety

Online safety is a key issue. Phishing attacks, where someone tries to steal password information, are common. You will never be asked for your password by York St John Staff.

Take care to lock open access computers whilst away even for a short time use the Windows Key + L

Your use of York St John's IT systems is also governed by the YSJ Acceptable Use Policy

Submitting assignments

Just about all work at York St John University is submitted via Moodle. There are different types of submission including essays, Mahara ePortfolios and video. There is lots of help including step by step videos on our pages on Submitting work to Moodle help page *

Eduroam WiFi

The York St John campus WiFi network is called Eduroam.

Users from YSJ can also use Eduroam at other institutions in the UK and abroad. Eduroam WiFi is also available in York city centre. Once set up, your device should connect automatically to Eduroam WiFi whenever it is available.

To login to eduroam

You must have changed the account password from the one given at registration to your own before trying to connect to eduroam WiFi

Select the WiFi network called eduroam

Login using your full YSJ email address and usual University password

You may need to accept or trust a certificate

If you change your University password, you will need to change your Eduroam WiFi login password on ALL of your devices otherwise the incorrect logins can lock your account.

Printing

Printing on campus

Select either Print B&W on PCUT01 (for black and white printing) or Print Colour on PCUT01 (for colour printing).

Printing from off campus

You can upload documents for printing via https://papercut.yorksj.ac.uk/user* where you can also check credit and cancel printing.

Collecting Printing

All printers can print both colour and black & white.

Touch your ID card to the front of the printer to log in. The first time you do this you will have to login to associate your details with the card.

More on Printing for students at https://www.yorksj.ac.uk/students/print-services/

 

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