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Need to know

Working during your studies 

This is a friendly reminder that all student visa holders must ensure they comply with all their visa conditions. Including only working up to 20 hours per week during term-time. Full-time work can only happen during the university’s official vacation periods. Failure to comply with your visa conditions may affect your immigration status. More information about working during your studies can be found on our student visa conditions web page. However, if you are a non-sponsored student, you can find further information about working during your studies on our non-sponsored students: working in the UK web page. 

UK term-time and contact details  

If you have changed your UK term-time address, contact number or personal email address, please ensure that you update the new information on your e:Vision account. 

Lost/stolen/expired passports  

Please ensure that you apply for a new passport if your passport has been lost, stolen or is about to expire. You must always have a valid passport during your entire stay in the UK. If you have obtained a new passport, please update the new information on your e:Vision account. 

For more information about complying with your right-to-study in the UK requirements, please read our Visa and Compliance policies.  

Reminder about lateness protocol 

As a YSJ student, it is your responsibility to be punctual for all lectures, seminars, and appointments. The lateness protocol states that: 

For Lectures:  

• You will be marked present if you arrive within the first 15 minutes.  

• If you arrive after 15 minutes, you will not be permitted to enter and will be marked absent.  

For Seminars:  

• You will be marked present if you arrive within the first 15 minutes.  

• If you arrive between 15 to 30 minutes, you will be marked late.  

• If you arrive after 30 minutes, you will not be permitted to enter and will be marked absent.   

Failure to attend lectures, or seminars on time could lead to academic discipline. If you are an international student, this could affect your Visa. 

Please regularly check your timetable to know when your lectures and seminars take place.   

Capturing staff and students without their permission 

Please be aware that it is against University policy to record images or videos of lectures, seminars, or talks and post them on social media without permission from the speakers. While the University permits students to audio-record lecture material in circumstances where they are expected to take notes, students must not share, reproduce, or publish any recordings on social media or other external platforms (such as WhatsApp or Facebook groups). 

You may face consequences under the University’s disciplinary procedures if you fail to comply. This policy is in place to better protect your fellow students, 

academics, and yourself, as under UK data protection law, capturing identifiable images of a person is a form of processing their personal data. 

More information about recording lectures can be found in the lecture recording policy on our website. 

Opportunities

Get to know the Learning and Wellness team 

The Learning and Wellness team are always available for students if they have any queries about academic skills or adjusting to life in the UK. If you would like to make an appointment with a member of the team, please go to the Student Hub for support with academic skills, or a wellness concern.  

Look out for posters around campus and the MyYSJ App for details of events such as Wellness Brunches, sporting activities and skills support.  

Digital training workshops available

The Library and Learning Services team are offering free digital training workshops each week so you can boost your digital skills.  

The sessions include:

• Recording a PowerPoint presentation and submission process: Tuesday 20 October, 12:30pm to 1.30pm. Learn how to record a presentation directly in PowerPoint, and preparing the final recording for submission.
  
• Creating a portfolio with PebblePad: Thursday 29 October, 11.00am to 12.00pm. Learn how to create and organise a portfolio in Pebble Pad and make it ready to share with an employer.
• Exploring Generative AI (Gen AI): Thursday 29 October, 1.00pm to 3.00pm. Develop confidence in using Gen AI tools for your studies and explore practical ways AI can support academic work.
• Creating surveys with Qualtrics: Thursday 4 November, 11.30am to 12.30pm. Learn how to create a survey using Qualtrics and preparing it for distribution.

All session take place in room LX -327 on the 3rd floor.