Policies and documents
Research degrees
Documents on this page are for research degree students.
Most policies and documents are specific to the university where your degree is registered:
- Research students registered at York St John University
- Research students registered at University of Leeds.
Some policies and documents are relevant for all students. You will need to check our list of shared documents to find these:
York St John University registered degrees
Code of Practice for Research Degrees (docx, 1.3 MB)
Learning Outcomes for the award of research degrees (DOCX 64KB)
Research Student Admissions Policy and Interview Guidance Notes (DOC 0.1MB)
Interview Proforma and Admission Approval Form (DOCX 29.5KB)
Prof Doc Interview Proforma and Admission Approval Form (DOCX 25.4KB)
Change in Start Date Form (DOCX 38.3KB)
PGR - request for a change in programme. (DOCx 26.6 kB
Transfer of a Research Student from another University (DOCX 47.3KB)
Request for a Research Student transfer from another University (DOCX 49KB)
Suspensions and Extensions FAQs (DOCX 29.7KB)
REG03 School Suspension Extension Request Form (DOCX 37.5 kB)
Guidelines for monitoring the attendance of research students (DOCX 37.9KB)
Guidance for chairs of review panels. (DOCx 30.1 kB)
For details on Progression, please see section 7 of the Code of Practice.
Progress Report for Review (DOCX 29.5KB)
Review Meeting Report Form (DOCX 33KB)
Progress Report - Pre-Transfer (DOCX 35.3KB)
Professional Doctorates- Progress Report - Pre-Transfer (DOCX 33.9KB)
Statement of Academic Integrity Transfer Stage (DOCX 36.2 kB)
Guidance for chairs of review panels. (DOCx 30.1 kB)
Joint Report of Transfer Panel (DOCX 90.4KB)
Professional Doctorates- Joint Report of Transfer Panel (DOCX 60.8KB)
Request for a Research Degree transfer from another University. (DOCx 50.2 kB
Request to postpone for date for PhD transfer. (DOCx26.4 kB)
Revised process for review and transfer documentation 2018. (DOCx0.1 MB)
Guide to the Examination Process for Research Degrees
Contains details on Inclusion of Supplementary Data/Information with the thesis & The use of Video Conferencing for an oral examination.
- Guide to the examination process for research degrees (docx, 0.3 MB)
- Deadlines where time limit falls on a University closed day (DOCX 24.6 kB)
- Application for Assessment Form (DOCX 53.1 kB)
- Video Conferencing Form (DOCX 48.8KB)
Thesis Submission Form
Complete this form and submit it with your thesis for examination.
Thesis Deposit form
Complete this form and submit it with the final copy of your thesis.
Guidance on Thesis Titles
- Guidance on Thesis Titles (DOCX 47KB)
- Sample Title Pages (DOCX 17.8KB)
- Request for a change in Thesis Title (DOCX 40.2KB)
Guidance on the Use of Solely or Jointly-Authored Publications Within a Thesis Submission
Instructions to Examiners
Contains details on Good practice guidelines for the conduct of the oral examination, External Examiners undertaking their first UK research degree examination & Process in the event of a disagreement between the examiners.
- External Examiner fees for research degrees (DOCX 32KB)
- instructions to Examiners for Research degree examinations DOCX (124kB)
Examination Forms
- Preliminary Report form - First submission (DOC 0.2MB)
- Joint Examiners Report Form - PhD First submission (DOC 39.1KB)
- Joint Examiners Report Form - MPhil First submission (DOCX 34KB)
- Joint Examiners Report Form - Masters First submission (DOC 34.1KB)
- Preliminary Report form Re-submission (DOC 0.2MB)
- Joint Examiners Report Form - PhD Re-submission (DOC 58.5KB)
- Joint Examiners Report Form - MPhil Re-submission (DOC 50.5KB)
- Joint Examiners Report Form - Masters Re-submission (DOC 49KB)
- Examiner's Preliminary report form - resubmission (56.3kB)
Independent Chair Report
Research Excellence Policy
Policy and Guidance on the Recording of Oral Examinations
Criteria for the appointment of examiners and independent chairs (DOCX 48KB)
ELI01 Eligibility criteria for research degree supervision teams (DOCX 36.3 kB)
Request form for a change in the Supervisory Team (DOCX 26.9KB)
University of Leeds registered degrees
The University of Leeds website contains key regulations, codes, policies and procedures for postgraduate researchers. Other key documentation is listed below.
Postgraduate Research Student Protocol (PDF 0.3MB)
Learning Outcomes (External Link to the University of Leeds website)
Policy and Guidance on Suspensions Extensions (DOCX 80.2KB)
Suspensions and Extensions FAQs (DOCX 29.6KB)
School Suspension Extension Request Form (DOCX 25KB)
Student Suspension Extension Request Form (DOCX 37KB)
Information about Withdrawal
Guidance for chairs of review panels. (DOCx 30.1 kB)
For details on Progression, please see section 7 of the .
Progress Report for Review (DOCX 29.5KB)
Review Meeting Report Form (DOCX 35.6KB)
Progress Report - Pre-Transfer (DOCX 35.3KB)
Statement of Academic Integrity - Transfer Stage (DOC 46.7kB)
Joint Report of Transfer Panel (DOCX 89KB)
Attendance Monitoring Policy and Guidance (External link to the University of Leeds website)
Revised process for review and transfer documentation 2018. (DOCx 0.1 MB)
Guide to the Examination Process for students (External link to the University of Leeds website)
Exam Entry Form (External link to the University of Leeds website)
Thesis Title Guidance (External link to the University of Leeds website)
Instructions to Examiners (External link to the University of Leeds website)
Guide for External Examiner Briefings (External link to the University of Leeds website)
Research Excellence Policy (External link to the University of Leeds website)
York St John University and University of Leeds registered degrees
Participation of research students in attendance of taught modules:
Module Enrolment Form (DOC 0.2MB)
Find information about Withdrawal on our Withdraw from your course page.
Process for review and transfer documentation (PDF 0.1MB)
Progress Monitoring procedures:
Unsatisfactory Academic Progress Procedure (DOC 0.1mB)
UAP Procedure - Stage one form (DOC 24.2KB)
UAP Procedure - Stage two form (DOC 27.3KB)
UAP Procedure - Withdrawal form (DOC 27KB)
UAP Procedure - Example letter 1 (DOCX 28.9KB)
UAP Procedure - Example letter 2a (DOCX 15.6KB)
UAP Procedure - Example letter 2b (DOCX 15.6KB)
UAP Procedure - Example letter 3 (DOCX 14.9KB)
UAP Procedure - Example letter 4 (DOCX 15KB)
External link to Vitae National Research Development Framework web page
Eligibility criteria for research degree supervision teams (DOC 40.8KB)
Request form for a change in the Supervisory Team (DOCX 26.9KB)
School Research and Knowledge Transfer Lead Role Description (docx, 33.9 MB)
RO03 - Training Development Needs Analysis (DOCx, 65kb)
RO08 - Payments to Participants (docx, 43.6 kB)