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Research ethics and integrity

Process for research ethics approval

How the process works, key contacts and committees.

After discussing your research with your supervisor or line manager, applications should be submitted to your School Research Ethics Committee (SREC).

From 1 November 2022 this will be an online process using our Ethics Monitor.

Ethics Monitor

Please log in using your usual York St John University credentials. Guides to completing each question are embedded in the new software.

If you have a question about the system, please contact ResearchOffice@yorksj.ac.uk.

If you have any questions regarding your research, please contact your Research Lead.

Once received by your SREC, they will either:

  • Approve
  • Request more information
  • Escalate it to the University Research Ethics and Integrity Sub-committee (UREISC) if considered to be high risk

All paper forms submitted up to Wednesday 30 November 2022 will be reviewed by your SREC, but after this date these will no longer be acceptable. The application form can be downloaded below:

Ethical approval application form (DOCx, 74.1 kB)

Approval must be given for all research and must be in place before your research begins.

Ethical Support for Professional Services

If you are a member of Professional Services at York St John and require advice, or ethical approval relating to specific projects, please contact the Research Office, ResearchOffice@yorksj.ac.uk, for further help.

School Research Ethics Committee (SREC) contacts

SchoolChairEmailStart dateExpiry date
Arts Professor Lee Higgins l.higgins@yorksj.ac.uk  1 January 2020 31 December 2022
Humanities Dr Olalekan Adekola o.adekola@yorksj.ac.uk  1 January 2020 31 December 2022
Education, Language and Psychology Dr Scott Cole s.cole1@yorksj.ac.uk    1 January 2020 31 December 2022
York Business School Dr Helen Trouille h.trouille@yorksj.ac.uk 31 January 2022 31 January 2025
Science, Technology and Health Dr Sophie Carter s.carter@yorksj.ac.uk  1 May 2021 30 April 2024

University Research Ethics and Integrity Sub-committee (UREISC)

If the School Committee is unable to make a decision, or the application relates to work with the NHS, the School Research Ethics Committee (SREC) will escalate to the University Research Ethics and Integrity Sub-committee (UREISC). The committee includes the Ethics Lead from each school in addition to the:

  • Pro Vice Cancellor - Research and Knowledge Transfer
  • Head of the Research Office
  • Head of Library and Learning Services
  • Head of Communications and Media Relations
  • Information and Governance

It also comments on ethical risks relating to internal projects, which are not deemed to be research. Examples include:

  • The collection and storage of personal data on behalf of the University
  • Equality and diversity

Committee members are given a minimum of 3 weeks to review any submission and this may be longer if additional information is required. Please factor in any possible delay to your research plan.

On completion of their review, applications will either be:

  • Approved
  • Require more information
  • Rejected (a full explanation will be given)

Please contact ResearchOffice@yorksj.ac.uk for further information

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