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Policies and documents


Documents you will need during your time living in student accommodation with us.

All personal information gathered and held by York St John University is treated with the care and confidentiality required by the General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR); UK Data Protection Bill (when enforced).

For more information please read our Accommodation Privacy Notice (PDF, 0.1MB).

Accommodation policies

This policy relates to the allocation of rooms in York St John University-owned or managed accommodation.

Download the Accommodation Allocation Policy 2023-24 (PDF, 0.1MB)

Download the Accommodation Allocation Policy 2024-25 (PDF, 0.1 MB)

Applications for returning students for the 2024/25 academic year opened on 6 November and closed on 15 December.

The under 18’s policy will apply to students housed in University owned or managed accommodation, whose 18th birthday falls after the first day of the Residence Agreement of their year of entry to the University.

Download the Under 18's Accommodation Policy 2023 (PDF, 0.1MB)

Download the Under 18's Accommodation Policy 2024 (PDF, 0.1 MB)

Below you can find the full policy on applying for a room move; it will outline the policy that you will need to follow when submitting an application.

If you are not contacted by the accommodation team, this means that none of your preferred locations are available. We will only contact you if we have a suitable offer. Please be aware that any offer expires after 48 hours, so we encourage you to check your York St John email regularly.

You will find everything you need to know surrounding an early departure from your accommodation, please make sure you are aware of how the policy works.

Download the Early Departure Policy 2023-24 (PDF, 0.1MB)

Download the Early Departure Policy 2024-25 (docx, 65.9 kB)

We have arranged free contents insurance for all students staying in our accommodation. This is through our partner, Endsleigh. 

You will need to confirm your cover to:

  • Check what is covered
  • Check key exclusions and limitations
  • Check your policy excess and how to make a claim
  • Extend and personalise your cover. 

Confirm your contents insurance cover 

You can also browse Endsleigh's new range of student insurance options, designed to cover the risks you may encounter while living in student accommodation. 

Important documents

It is essential that you have read through and understood your Accommodation Agreement as it is an important, legally binding document.

By accepting this agreement, you are accepting the full terms and conditions included in it. You are also committing to the whole period of residence, so you may face charges or be liable for the full years accommodation fees if you terminate your agreement early.

We recommend that you download your contract and keep it safe in case you need to refer to it in the future.

Download the Accommodation Terms and Conditions 2023-24 (PDF 0.2 MB)

Download the Accommodation Terms and Conditions 2024-25 (PDF, 0.2 MB)

For information regarding what to do in the case of misconduct, please see below.

Download: Misconduct in Accommodation - Student Information (PDF, 0.3MB)

Download: Misconduct in Accommodation - Student Information 2024-25 (docx, 54 kB)

You will be able to find the yearly and termly rent breakdowns for each site and room style. Please keep in mind that the first payment will have the £200 advance payment that you paid deducted.

For a complete breakdown of instalments and due dates, please download:

Accommodation Rent Breakdown 2023 to 2024 (PDF, 90.7 kB)

Accommodation Rent Breakdown 2024 to 2025 (PDF, 0.1 MB)

All students can download a copy of our student handbook, which features useful information for their time living in student accommodation.

Download the Accommodation Handbook 2023 (PDF, 1.4 MB)

Download the Accommodation Handbook 2024 (PDF, 2.9 MB)

Download the Student Disciplinary Policy and Procedure (PDF, 0.2MB)

Download the Accommodation Security and Safety Guide (PDF, 0.3MB)

Download the Friends and Family Guide 2023-24 (PDF 0.8 MB)

All students can download a copy of our cleaning guide to help keep their communal spaces neat and tidy.

Download the Accommodation Cleaning Document (PDF, 0.3MB)

Download our Accommodation Appliance Safety Guide (PDF, 1.3MB)

Download our Accommodation Moving Out Guide 2023-2024 (PDF, 1.6 MB)