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International student support

Pre-arrival Information

Helping you plan your travels and arrive at your new home fully prepared.

There is a lot to do to prepare for travelling to the UK and for studying at York St John so we have created a handy digital booklet that should help answer any questions you may have.

International Pre Arrival Booklet 2023

View and download the International Pre Arrival Booklet below:

Download our International Pre Arrival booklet 2023 (PDF 5.5 MB)

Download our International - UG Pre-Departure Presentation (Sept 2022) 

If you cannot download the booklet don't worry, we've put all the information below.

We have now closed our international arrivals form, so if you have any travel requirements or changes please email us at to let us know.

Keep an eye out on your emails as we will send you regular updates with essential information from now, until you arrive at York St John.

Apply for your visa

You cannot apply for your visa until you have your Confirmation of Acceptance for Studies (CAS) number. Once you have received this, follow the instructions on the UKVI website to apply for your visa.

We also have visa webpages on our website which may answer further questions and you can contact our friendly Visa and Compliance Team on

Once your visa has been granted in your home country, you will receive an Entry Clearance Vignette sticker in your passport. This is valid for 90 days and you must travel to the UK within that 90-day period.

Once you are in the UK, you will need to collect your BRP card from the university, which is your visa for the duration of your course of study. More details on collection will be emailed to you.

Remember to check your passport is valid and does not expire within 6 months of your arrival

Find your home

York St John University offers fantastic accommodation, all really close to our campus and the city of York.

If you haven’t already secured your place in university accommodation, we can no longer guarantee you a room but it is still worth applying, just in case. You can do that here. We send accommodation offers out in batches, so do not worry if you do not get your offer straight away. The Accommodation Team will email you about your room allocation key collection before you travel to York. If you have any questions email our Accommodation Office

You may prefer to, or may need to find private accommodation in York or a nearby city. You can google estate agents in York and surrounding areas, to find your own accommodation. We are unable to assist you with finding non-university accommodation but you may find this web page helpful and if you do have questions, the Global Campus Support Team will do our best to assist you.

Let us know your travel plans

It is essential that you fill in our International Arrivals Form to let us know when you plan to arrive. We offer a free Manchester Airport collection service or taxi service from York Train Station, on certain dates. You can book this on the form. If you do not fill out the form you will not be able to use this service.

Plan your journey

Be Covid aware! Whilst international travel has resumed a relatively normal service, anything can change at any time. For a quick check to see if there are any problems traveling form your country, visit the UK Government’s guidance for entering the UK.

eGates are now in use at UK airports. If you are travelling on a short-term study visa you must not use the eGates. Please watch this video and make sure you understand whether you are able to use the eGates. If you have an emergency at the UK border, you can call our Visa and Compliance Team on 0044 (0)7773 043159.

When you arrive at YSJ, we will be on hand at our Welcome Desk (on selected dates) and will help show you around campus, give you accommodation keys and generally help you to settle in. There will be a full orientation session as well. More information on this will follow, so keep an eye out on your emails.

We understand that international travel can be unpredictable at times, can easily get delayed, or you may have to arrive outside of working hours. If you arrive out of hours, please go to the Security Lodge, which is open 24 hours a day, every day of the year. Contact details are on the Security Services webpage.

When it comes to packing, it’s up to you how much or little you bring with you! York has all the shops you could need so you can buy anything within the city centre. If you have particular clothes you wear in your home country it is always nice if you can bring at least one outfit with you, to wear at some of our international events and celebrations.

We’ve compiled a very simple list of packing tips that you may find helpful:

Checked in bags

  • Find out what you can and cannot bring into the UK by watching this UK Customs film.
  • Try to pack only what you will really need.
  • Check your airline’s baggage and weight allowance in advance.
  • It’s worth packing a few adapters for your electronic devices. In the UK, the main voltage is 240v and the frequency is 50Hz.
  • Label all your checked bags with the University address, so in case they get lost or delayed, they can be easily forwarded on to us: Your name, York St John University (Porter’s Lodge), Lord Mayor’s Walk, York, YO31 7EX, United Kingdom.

Hand luggage

  • Always carry valuable items and documents in your carry-on bag.
  • Remember your passport and tickets. It’s worth taking photos on your phone and printing off copies, in case you misplace the originals. Keep a copy yourself and give one to a parent or carer.
  • Keep evidence of acceptance by York St John University (unconditional offer letter or similar acceptance letter) at hand.
  • Make sure you have some British pounds sterling in cash that you can use upon arrival. Try to get your money broken down as small as possible (£5 notes, £1 coins, and a few 50p, 20p, 10p coins).
  • It’s good to have a few spare passport-sized photographs with you, as you may need these for different registration forms after you arrive.
  • It is worth packing your toothbrush and one change of clothes in your hand luggage, just in case your checked bags get delayed or lost! But remember not to put any large liquids, gels, or aerosols in your carry-on bags! The size limit is 100ml

Read up!

Life and study in the UK might be different to what you are used to. We will do everything we can to support you but it is worthwhile doing a little extra reading as well. 

You can follow our Global Campus Instagram account, @globalcampusysj where you will be kept up to date with all our activities as well as competitions and other information. It’s also a great way to connect with other members of the Global Campus community.

Some of our current international students also write blogs for YSJLife – why not take a look? Get acquainted with your campus!

Take a virtual tour of campus, to get to know our site before you arrive.

The UK Council for International Student Affairs has a website with a whole host of information for international students. Take a look at their ‘Info & Advice’ section of the UKCISA website so you know what kind of information is available. You may also find their FAQs about Covid-19 helpful. 

Great British Mag is a digital magazine dedicated to helping overseas students adjust to life and study in the UK. Browse Great British Mag articles for tips on how to make the most of your time in the UK and have a look at their survival service package. 

This free course from Future Learn will help you prepare for your time in the UK, by teaching you about UK culture and higher education expectations. 

Now is also the time to start getting excited about what lies ahead! Visit York St John Students’ Union website and check out all the sports clubs and societies you can join when you get to YSJ and find out who your student reps are. The Union is a  a democratic organisation that functions to empower, represent and entertain the students of York St John University.

Contact us

If you have any questions contact

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