Student visa conditions

This information applies to students at both the York campus and London campus.

York St John University: Your Sponsor in the UK

York St John University is your sponsor for your Student Visa, and as such we are responsible for your student status. We have to make sure that you are actively engaging with your programme of study because that's what we're sponsoring you to do.

If anything changes with regard to your student status, we are obligated to inform UK Visas and Immigration (UKVI) and this will have an impact on your visa.

Please be aware of the following:

• Attendance on your course will be closely monitored. You must use the 'Register your Attendance' tile from the MyYSJ App to register your attendance at timetabled sessions. When you receive your University login details, you must log into Moodle and eVision on a browser first before downloading and using MyYSJ so that the 'Register your Attendance' tile will work correctly.
• If you fail to attend scheduled activities (lectures, tutorials, seminars, registration points, hand-in points), your School will begin disciplinary procedures and the Visa and Compliance team will be informed.
• Poor attendance can lead to the termination of your studies. If your studies are terminated, UKVI will be informed and your visa will be curtailed down to 60 days.
• If you decide to withdraw from your course of study this will be reported to UKVI and your visa will be curtailed down to 60 days.
• If you wish to take time out (suspend/intercalate) and return to studies later, this will be reported to UKVI and your visa will be curtailed down to 60 days. You will have to return to your home country during the break period and return to the UK on a new Student visa to resume studies.

Requesting and reporting a term-time absence of more than 3 days

To remain compliant with University and Home Office/UKVI Regulations, all international Student visa holders wishing to request an absence period of over 3 days during term-time are required to complete our Absence Request form and submit it along with the required supporting evidence.

Forms need to be submitted as far in advance as possible and at least 2 weeks before your travel date. Requests made via email will not be processed.

Please note: For MA/MSc students, the summer period counts as term-time because this is dissertation write-up time. Absence requests must also be submitted during this time. For i2i students at our York campus, term-time leave of absence requests to attend football trials will not be considered.

All absences of 3 days or less during term-time must be reported using the absence report form.

Requesting a NOC letter for travel to Europe (Schengen Zone) during vacation periods

To request a No Objection Certificate (NOC) from the University, you must complete the Absence Request Form mentioned above.

In your request you must include the following information:

• Exact dates of travel
• Country or countries to be visited
• The address of the consulate/embassy where your appointment will occur

You are required to submit your request as far in advance as possible and at least 2 weeks before your travel date. Please do not book an appointment at the consulate/embassy until you have received your letter.

Additional responsibilities

In addition to attending regularly and remaining engaged with your course of study, you must uphold further Student visa responsibilities:

• Keep the University informed of any changes to personal details (address, phone number, email address). These details can be updated easily by logging onto e:Vision. If you had to register with the Police, you also need to update your address details on your Police Registration certificate
• Ensure you do not work more hours than you are entitled to do.
• If you renew your passport and receive a new one, you need to have it scanned into the student records system. Email visa@yorksj.ac.uk to arrange to do this. You also need to inform UKVI about your new passport by completing the Migrant Change of Circumstances Form (MCC).
• Keep up to date with tuition and accommodation payments. Significant debt can prevent you from re-enrolling and this can also cause problems with your student status.

Questions?

If you have any questions about your responsibilities as a visa-holding student or would like to speak to an Adviser, email visa@yorksj.ac.uk.