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Quality gateway

Monitoring Collaborative Provision

External Examiners

In just the same way that any York St John University award needs an External Examiner, partnership awards also need to have an External Examiner appointed. Partners should follow the standard York St John University procedure for appointment, working with and responding to their external examiner. You can find all the information you’ll need at our External Examiners - Information for Internal Colleagues page. Academic Quality Support or the School Admin Unit contact will also be able to help.


Collaborative Partner Representatives

When entering into any partnership, an academic lead, referred to as the Collaborative Partner Representative (CPR), should be appointed to work with the partner. This appointment is discussed in the School and confirmed with AQS. 

The CPR’s role is to act as the main link between the partner and York St John University and to work with the partner to ensure communication is open and that regulation, policy and process are clear. This role is explained further in the Role of the Collaborative Partner Representative (doc 32kb) document.

An operations manual is produced when the programmes are approved for delivery under a partnership agreement. CPRs should be familiar with this document, which lays out which institution is responsible for what elements of the provision. The operations manual will also specify particular responsibilities for the CPR, University and the partner orgranisation. You can talk to Academic Quality Support or the School Admin Unit to get a copy of this document.

The main tasks for a CPR are to attend the partners' subject panels, where appropriate; keep communication open throughout the year and contribute to a School report produced as part of the monitoring process at the end of each academic year.

Partners write an Annual Monitoring Report each year. The CPR will receive a copy of this and may work with the partner to support its production. Once the CPR has seen this document the School report is written. The aim of the School report is to give the University an overview of the maintenance of quality and standards from an internal perspective. More information is available at the monitoring pages.


Annual Monitoring (AMR)

Every year YSJU carries out an annual monitoring process, which allows it to determine the academic health of programmes and take action in response to any concerns. The process is the same as the internal process. An Annual Monitoring Report (AMR) is written by the Partner and this is sent to the School. More information is available from the Monitoring pages. In addition to the internal process, a Collaborative Partnership Review report is written by the School and Partner, which provides a summary of the management of the partnership. CPRs will also be able to offer support or source information for partners regarding the AMR form and process. Partners and CPRs should liaise with Registry or the School Admin Unit around June/July to receive details of the process, templates and to confirm timelines.


Collaborative Partnerships Sub-Committee Partner Review

The Collaborative Partnerships Sub-Committee carries out regular partner reviews related to the renewal of partnership agreements: Partner Review/Renewal CPSC (docm, 81kB)

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