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Borrowing, Reserving, and Returning Library Resources

For laptops, iPads, and audio-visual (AV) equipment, please see Booking iPads and other media equipment.


Books, DVDs, and CDs can be borrowed using your library card and PIN number at the self-issue machines on the ground and first floors of Fountains Learning Centre. If you forget your PIN, you can reset it by contacting the Service Desk in the Fountains Learning Centre.

The number of items you can borrow depends on your borrower status:

Borrower GroupAllocation
Undergraduates (including UG short courses) 20
Taught Postgraduate Students 25
PhD Students and University Staff 30
FE College Students on a YSJ-validated course (including York College) 10
External Borrowers (including NHS staff) 5

Items marked Library Use Only (including journals) may only be used within the Library.

All other items are:

  • loanable for two weeks
  • automatically renewed every 7 days unless a request is placed on the item (at which point you will be notified it must be returned)

After an item has been renewed 15 times, you will also be asked to return the item to the Library.

You can find out what items you have out, when they are due, and how many renewals you have left by checking your Library Account.

Off-campus students can request a Postal Loan to have a resource sent to your home address.

If you require a resource which is not owned by the Library, please see our Inter-Library Loan Service.

Reserving Resources

If you want an item which is on loan you will need to place a reservation on it via the Library Catalogue. You will be notified by email when your item is available. You will have 7 days from the date of the email to collect your reserved items from the Reservation Shelf on the Ground Floor of Fountains.

Please note: If your item is reserved by another user, it will not renew and it must be returned by its next due date.

Returning Resources

If an item is requested or has reached the limit of 15 renewals, you will be asked to return that item. You can do this on the York campus using the book returns point on the Ground Floor of Fountains, or the self-service kiosks on the First Floor.

Off-campus users with a Postal Loan must post them back and obtain proof of postage bearing a date at least one day prior to the due date.

If you have difficulty returning items, please ask for assistance at the Service Desk. Phone us on +44 (0)1904 87 6696, or email us at

Overdue or Lost Resources

If items are not returned by their due date, you will receive overdue notices via email, and you will be charged £1.00 per day per item.

Please be aware that accruing fines of £10.00 or more will suspend your borrowing privileges. However, you can clear fines quickly and easily. Where fines total £2.00 or more, payments can be made online using your library account – just navigate to the Charges tab.

If items aren’t returned within 14 days of their due date, you will be invoiced for the replacement costs and any accrued fines. Instead of paying replacement costs, you may provide a replacement copy that is:

  • An equivalent volume to the missing title; i.e., the same edition or a later one
  • In good condition (no annotations, highlighting, physical damage, etc.)
  • An edition by the same publisher as the original
  • Not one previously in stock at other academic libraries or colleges that has their identification stamps or labels still on it

Please note: You are sent reminders and notices via email, so it’s important to keep us informed of any changes to your email address.

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