24 Hours at York St John
Information for participants and parents
Information about kit lists, accommodation, transport, your event leaders and more.
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We are looking forward to welcoming you to the 24 Hours at York St John residential.
To help you prepare for your time with us, we've gathered together some practical information about your visit. Details of our subject sessions will be available on our 24 Hours at York St John programme soon.
On this page you'll find details about:
Parent and carer consent form
All successful applicants to 24 Hours at YSJ need to have a completed parent/carer consent form. This shows that your parent or carer has given their permission for you to take part in the residential.
You can download the consent form here:
24 Hours at YSJ - Parent and Carer Consent Form (PDF, 1.5MB)
Please return the completed form to our event lead, Ollie Johnson, at o.johnson@yorksj.ac.uk.
What to bring
Kit list
Please pack the following items for your stay at York St John University:
- Appropriate casual clothing for academic lectures and daytime activities
- Appropriate smart or casual clothing for evening meal. Please note, you do not have to get changed for this activity if you do not want to.
- Appropriate footwear for walking around campus, to and from the accommodation and York City centre. Please note, York is a very flat city but it has lots of uneven, cobbled streets so high heeled shoes are not recommended.
- Waterproof jacket or coat
- Toiletries
- Any required prescription medication, clearly labelled with your name and instructions
- Any required over the counter medicine such as paracetamol or antihistamine tablets in labelled boxes
- Sleep or loungewear
These items are optional but recommended:
- A reusable drinks bottle or hot drinks cup
- Small amount of spending money for additional refreshments or free time in York. Please bring a bank card as the catering outlets on campus are card (or phone) pay only
- A notepad and pen
- An umbrella, sun hat and sunglasses. We will be walking to and from the accommodation sites whatever the weather!
- Sun lotion and after sun
Please note, if you are bringing any electrical items, such as phone chargers and hair styling apparatus, it must be in good working condition with no damage to the cables or plugs.
Please do not bring any of the following items:
- Drugs or alcohol
- Cigarettes or vapes
- Large quantities of money
- High value items such as jewellery, iPads and laptops
- Very large or heavy suitcases. You will need to carry your own bag to and from the accommodation site so we recommend one on wheels or a backpack.
- Your own food, unless discussed with Katherine or Ollie for medical reasons. We will provide all meals for all dietary requirements during the duration of your stay.
Where you'll be staying
You will be staying at The Grange Baldwin House accommodation site.
During 24 Hours at York St John, you will spend a night in one of our University owned halls of residence. This site is located a short walk from campus, through a residential area that is also a popular place for our second and third year students to live in private accommodation.
We will be walking to and from the accommodation site, unless due to medical needs you need to travel in a taxi. The distance is 0.7 miles.
You will have your own room, in a flat of 5. There may be a Student Ambassador or member of staff staying in the flat, along with up to 4 other participants of the same biological sex. The accommodation site in use has shared bathroom facilities. It is not possible for any participants to stay in alternative provision with en-suite facilities, due to the availability and staffing of this event.
Our event leaders will be in touch to discuss accommodation arrangements with any participants who have indicated they do not identify with their biological sex (assigned at birth).
The site is patrolled by University security teams and is covered by external CCTV.
Transport
You will travel to the event by rail, coach, or taxi if you live local to York.
Please note that all transport is free and paid for by the University. We will be in touch with you closer to the time to arrange your transport.
If you prefer, you can also make your own way to and from the residential by car, if a parent or carer would like to bring you. If you would like to do this, please contact Ollie or Katherine to arrange this by emailing studentrecruitment@yorksj.ac.uk.
We will be running a bus service to collect students for the event - further details will be confirmed soon.
If you are running late on the day, please let us know by calling 01904 876 882 or emailing o.johnson@yorksj.ac.uk.
Safeguarding information
All members of the Student Recruitment team, including Student Ambassadors have an enhanced DBS certificate and have undertaken Safeguarding training.
Katherine and Ollie (event leads) are also first aid trained and mental health first aid trained.
The designated safeguarding lead for our team is Mr Matthew Taylor, Director of Marketing, Student Recruitment and Admissions: m.taylor1@yorksj.ac.uk.
If you have any concerns about safeguarding at this event, please feel free to contact Katherine, Ollie or Matthew.
A full risk assessment has been carried out for this event and approved by the University's Health and Safety Officer, as per our safeguarding and compliance responsibilities.
Please do not try to follow event staff or student ambassadors on social media, as we won't be able to accept! If you have any questions or want to stay in touch after the event to keep us informed of your Higher Education journey, please email studentrecruitment@yorksj.ac.uk.
Accessibility
We've taken steps to ensure the event is accessible for all. However, due to the nature of the Victorian buildings on campus, there may be some areas that participants with mobility needs may not be able to access.
If you have indicated additional needs on your application form we will contact you by phone or email to discuss how best we can accommodate these needs during your stay.
Walking
During the trip, there will be some walking involved to and from our accommodation site (The Grange, 0.7 mile walk) and into the city centre. Where necessary, taxis can be arranged if you are unable to walk these distances. Please discuss this with Ollie or Katherine when you arrive.
Noise and quiet spaces
If you have sensory needs, you are invited to bring ear defenders and use them as necessary. Quiet spaces will be available and you can access these spaces when needed, accompanied by Student Ambassadors or staff.
On the evening of Wednesday 16 July, we will be eating out at a restaurant in York City Centre. The restaurant is open plan and may be quite loud. All participants are expected to attend this element of the activity, unless exceptional circumstances arise. After this, we will head back to the Students' Union where there will be some music and karaoke. There will be separate areas downstairs and outside if you wish to have a more relaxing evening.
Sacred spaces
During your campus tour, student ambassadors will show you where the faith/reflection and prayer spaces are. If this does not happen, please mention it to Ollie or Katherine. For more information on the different sacred spaces we have on campus, please visit our Sacred Spaces page.
Photography and videography
We will be taking photographs and short films during this event.
If you have not provided consent for this, it is your responsibility to let the photographer or videographer know not to feature you.
If you have provided consent, you may be asked if you are happy to produce some content for social media as part of our evaluation and future promotion of the event. This is entirely optional and you can withdraw your consent at any point.
Please speak to Ollie or Katherine if you have any concerns.
Health and safety
There is no requirement for you to wear masks in indoor spaces at York St John University, but if doing so makes you feel more comfortable, we support your decision.
If you have symptoms of any other transmissible illness such as a chest infection or a rash, please do not travel to York St John.
If you are unable to attend due to illness, please let us know as soon as possible.
If you fall ill while you are attending the event, we will support you and get in touch with your emergency contact to let them know. Please make sure that emergency contact details are double-checked for accuracy.
Event leaders and student ambassadors will conduct regular head counts during the event. Please make sure you stand still and wait until the count has ended. If you are separated from the group at any point, please contact Ollie or Katherine using the numbers on your lanyard.
There are some building works taking place on our campus, including in and around our Design Centre building and Holgate building where we are upgrading our facilities. There are no sessions scheduled to take place in these parts of campus, but you may be in this area as part of a campus tour or if you are looking at specific facilities. Please take care around the building works and do not enter prohibited areas.
Please listen to all instructions given by event leaders and be mindful that the route into the city centre is a busy one for traffic, pedestrians and cyclists.
Please pay attention to traffic lights and if you get separated from the group, please call either Ollie or Katherine using the numbers on the back of your lanyard. Please note that due to our proximity to the hospital, emergency vehicles also use this route and can appear quickly.
Ollie and Katherine will be stationed in a central area of the city centre during your guided 'free time'. If you get separated from your group or student ambassador, please call or message them using the numbers on the back of your lanyard. Before groups break up, we will show you where we will be sat should you need to locate us.
Please make sure that any appliances such as chargers and hair styling equipment are in good working order (no damaged wires and so on) and unplugged when not in use. If using a phone charger overnight, please do not place this underneath your pillow, as this can cause overheating.
If you hear the fire alarm when on campus, please follow instructions from student ambassadors or event leaders to a designated safe area (Lord Mayor's Walk).
If the fire alarm sounds in the halls of residence, please follow instructions from student ambassadors or event leaders to a designated safe area (car park at The Grange).
If the fire alarm sounds in the restaurant (Panda Mami) please follow instructions from the student ambassadors, event leaders and restaurant staff as they will lead you to a safe area and conduct a head count.
If you are exploring the centre of York during your visit, please be careful around our rivers. York is situated on the joining point of two rivers (the Ouse and the Foss) and they can both be dangerous.
During your visit, look after yourself and others near the water. Stay in groups wherever possible and never enter the water.
Event leaders
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Katherine
I am really looking forward to meeting all the participants and hope you will enjoy it as much as I will. Outside of work, I am partial to a good brunch outing and love going to the theatre, musicals are my guilty pleasure! As Student Recruitment Manager, I am responsible for participant safety, wellbeing and overall enjoyment at this event! I have been at YSJ for 12 years and this will be my tenth residential; it's always the event I look forward to the most! It's really inspiring to see participants gain so much from the experience. If there is anything you wish to discuss ahead of the event, please get in touch with me at k.parsons@yorksj.ac.uk.
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Ollie
Hi guys! I am Ollie. You have already met me via the video we sent, accepting you onto 24 Hours at York St John. But as a quick reminder I am one of the project leads for the residential and work for the University as part of the Student Recruitment team. That means that my job is to promote York St John to young people like yourselves and hopefully show you what a special institution York St John is. If you have any queries or worries about your visit to us here at York St John then please just get in touch at o.johnson@yorksj.ac.uk.
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Jason
Hello, I’m Jason! I will be one of the event leaders for 24 Hours at YSJ this year. I work in the student recruitment team here at York St John travelling all over the country attending events at schools and colleges, talking to young people about university and what next steps they might take in life after finishing sixth form or college. This is my second year helping out with 24 Hours, I had a great time last year and we have even more fun and exciting things planned for this year, so I am really looking forward to meeting you all in July. If you have any questions or worries about the event beforehand feel free to send me an email at j.whiting@yorksj.ac.uk.
