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Careers and placements

DBS checks

This process is for current York St John students who require a DBS check while taking part in work experience or volunteering.

A number of programmes of study at York St John University encourage you to undertake activity such as work experience or volunteering that may involve working with children or vulnerable adults, therefore requiring a DBS check.

This process can also be used for work experience or volunteering opportunities that you have sourced independently while studying at York St John.

We are required to ensure that you have the appropriate checks by using a Disclosure and Barring Service (DBS) check.

A DBS check helps employers make safer recruitment decisions and prevents unsuitable people from working with vulnerable groups, including children. DDC Ltd is the appointed Criminal Record Checking partner for York St John University. They are the quality assured registered umbrella body for the Disclosure and Barring Service.

Applying for a DBS

List item One

Complete the DBS request form

Complete the following request form to start the process.

DBS request form

We will use the information you provide to begin the online application process on the DDC website.

List item Two

Complete DDC form and nominate ID

You will be sent an email from DDC asking you to input further information. Please check your junk or spam in case the instructions are sent to these email folders.

Complete the DDC form and nominate your 3 types of ID. Check which documents can be used on the ID list: DBS ID Documents (PDF. 0.1 MB).

List item Three

Make an appointment to verify documents

Once you have nominated 3 types of ID, make an appointment to verify your supporting documents in person at the York St John University campus.

To book one of our DBS check appointments, please log into Handshake and select 'Career centre', 'Appointments', 'Student opportunities', then 'DBS.' Booking availability will then appear.

Log in to Handshake

It is important to bring the same ID documents that you have nominated. Please note, screenshots or electronic copies cannot be accepted and will cause delays in the process.

What happens after you've applied

The DDC will keep you updated about the status of your application.

Your DBS Disclosure will be posted out to the address you have stated on your DDC form and belongs to you. Please look out for this in the post as duplicates cannot be made. The University will not be given a copy of your certificate, so you will need to keep it in a safe place.

The DDC will advise us when your certificate has been issued. 

Should you have any questions about this service, please contact workexperience@yorksj.ac.uk.

DBS update service

We highly recommend you sign up to the update service at the time you receive your DBS. The DBS offer an update service for standard and enhanced DBS certificates whereby you can pay an annual fee to keep your certificate up to date and allow employers to check a DBS certificate. For more information, please refer to the DBS website.

Providing valid identity documents

In accordance with the Disclosure and Barring Service (DBS) Code of Practice, we are now required to verify your identity when accepting identification documents for your Enhanced Disclosure application.

A list of valid identity documents can be found on our checklist: DBS ID Documents (PDF. 0.1 MB).

Further DBS information is on the government website: DBS ID checking guidelines (gov.uk).

Your data is stored, handled and used in accordance with the DBS code of practice.

Further information

Overseas applicants or applicants who have spent time abroad

If you have spent more than 6 months in the last 5 years overseas, you are also required to obtain an official police check from the relevant country to provide evidence of no convictions. Please let us know if you are in this situation.

Professional placement students

If you are returning to study on either an ITE or Health programme please do not complete the DBS request form above.

You must contact the Placement team who will assess if a DBS is needed in your situation and advise on your next steps.

For ITE students please contact: placements@yorksj.ac.uk.

For Health students please contact: professionalpractice@yorksj.ac.uk.

If you are at the applicant stage, visit our page on DBS checks for applicants.

Transgender applications

Please be aware that the DBS has a confidential checking service for transgender applicants. You can read more about this service on their website: Transgender applications (gov.uk).

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