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Quality Gateway

Information for External Examiners

External Examiners have a fundamental role in maintaining academic standards and assuring and enhancing quality. As independent professionals, External Examiners provide assurance regarding the comparability of standards within the UK.

The Role of External Examiner

The UK Quality Code Advice and Guidance: External Expertise (PDF, 1,4MB) sets the national context for the operation of this role.

Detailed information about the role of External Examiner at York St John University is set out in Section 37 of the Code of Practice for Assessment document.

Induction to the Role

We greatly appreciate the time of all colleagues who work with us as External Examiners. To support you in the role we would normally hold an External Examiners' briefing at the beginning of each year. However, due to the COVID-19 pandemic, we are unable to hold a briefing at the beginning of 2021.

Notes from our previous briefings are available: External Examiner Briefing slides 2019-20 (pptx, 0.7 MB)

University and Programme Information

It is important for External Examiners to understand our regulations and how they may differ from those at their home institutions. You can take a look at these by visiting the regulations area of our website.

All the University assessment policies and procedures are collated in the Code of Practice for Assessment, and External Examiners should use the Code as a reference document in their role.

For programme-specific documentation, you can take a look at our:



Moodle is York St John University's virtual learning environment. This is an online resource where students can find resources, prompts to self-directed learning, a week to week layout of their modules and submit their assignments.

External Examiners will need to engage with Moodle as part of the assessment process. Moodle also provides External Examiners with the opportunity to engage directly with teaching materials and learning support.

Please refer to the document Technology Enhanced Learning pages have further support and information for External Examiners regarding how to access and use Moodle



We ask all External Examiners to produce a report each year.

York St John University has a generic report form for this process. Please note that, in accordance with national guidelines, these reports are shared with students in full.

External Examiners are reminded that they may make separate and confidential reports to the Vice Chancellor on any matter of serious concern.


Payment and Expenses

Information regarding payment and expenses is available to view. If you have any queries please contact the Academic Quality Support Office on

Privacy Notice

Privacy Notice External Examiners (DOCx, 24.6 KB)

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