Browser does not support script.

Your home

End of tenancy

Guidance on preparing for the end of your tenancy and moving out of your accommodation.

As you approach the end of your tenancy you need to prepare for leaving your accommodation.

You are responsible for your accommodation until the end of your agreement and all keys are returned. Please note that returning your keys early does not mean you will receive any reduction in cost. If you are unsure of your tenancy end date, email

You can use our Moving Out checklist and guide to help you:

Accommodation moving out checklist (PDF, 126KB)
Accommodation Moving Out Guide 2022-2023 (PDF, 2.3 MB)

Jump to a section of this page for more information:

Cleaning expectations

You should return the house or flat to us in an acceptable state. This includes bedrooms, bathrooms and communal areas. Before you move out, we expect you to do the following:

Space Cleaning expectations
  • Empty wardrobes and drawers and wipe clean
  • Wipe clean all surfaces
  • Vacuum
Bathroom or shower room
  • Clean shower, sink and toilet and remove any limescale
  • Clean floors and tiles
  • Wipe clean all surfaces
Communal areas (kitchens, living areas, hallways)
  • Empty all cupboards and wipe clean
  • Clean ovens, hobs and microwaves thoroughly including all grill pans, wire racks or shelves,  and extractor fans

Removal of rubbish

Remove all rubbish and unwanted items. Anything we have to dispose of will incur a charge at £5 per bag.

Take any unwanted bedding such as duvets and pillows with you and dispose of them at home or in the British Heart Foundation (BHF) donation bin. If you were provided with a University issued bedding pack, please leave this folded in your room.

Please note that bringing extra furniture into your accommodation is a breach of your contract. If furniture has to be removed from your flat or house, you will incur a significant fine.

Post and parcels

Collect all outstanding parcels from your post box or the Porter's Lodge before leaving.

We cannot forward any parcels, so make sure you have arranged to have any mail or online shopping redirected.

If you are expecting a delivery to arrive after you have moved out, you must tell the Porter's Lodge before you leave and be able to collect or arrange collection from the Porter's Lodge within 48 hours of delivery. Any deliveries held and not collected within the agreed time will be returned to sender.

Returning keys and fobs

Please return your keys and fobs to the Porter's Lodge on campus by the end date of your contract. If Porter's Lodge is closed they should be handed into the Security Office.

Keys and fobs should be in an envelope clearly marked with your name and Student ID number. We strongly advise that you hand in keys and fobs in person. If you are not able to do this please post them by recorded delivery in a padded envelope to the following address:

York St John University
Lord Mayor's Walk
YO31 7EX

If you return your keys or fobs later than your end contract date you will be charged £25 per key or fob. If keys or fobs are missing you will be charged £20 per key or fob.

Inspections and charges

After you have left, rooms and communal areas will be inspected for cleanliness, damages and repairs. All communal areas are a shared responsibility. Any cleaning or damage charges in these areas will be divided between all housemates or flatmates. Even if you are the first to leave, charges will be made based on the condition after the last person has left.

Please refer to the Moving Out Guide for current information on charges.

Extending your contract

In most cases we cannot allow you to stay in your current accommodation beyond the final end date of your contract, but we may be able to provide you with alternative summer accommodation subject to availability.

Students who can be considered for extensions must fit a certain criteria:

  • Students who are on course placements
  • Students who have university examinations after the end of their accommodation contract
  • Students who are estranged or care-leavers who do not have any further accommodation in the summer period

Please contact the Accommodation Team via email directly if you fit this criteria and wish to be considered for a contract extension -

Storing your belongings

Unfortunately, we do not have the capacity to store student belongings after you move out of your accommodation.

However, there are a number of storage companies in the area, some of which are specifically aimed at students. We recommend using one of these services as they can provide a most cost-effective option.

Local storage options include:

Further information about the different companies available in York can be found on our information stand outside of the Accommodation office.