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Student policies and documents

Attendance monitoring

On this page, find out how to register your attendance. If you need to report an absence, follow the link below.

Attending your timetabled classes is key in helping you to be successful in your studies.

Having accurate attendance information lets us take a proactive approach to early interventions. Tutors can then offer the appropriate support and guidance when needed.

We have a responsibility to public authorities who finance programmes of study. This includes making sure that you attend the courses you are registered to. We also have a responsibility to the Home Office to monitor the attendance of international students whose presence in the UK depends on a visa for the purposes of higher education.

Register your attendance

To capture attendance data, we use a system called Check-In. This cloud-based system lets us report on and monitor attendance at scheduled sessions.

Whenever you go to a timetabled session, you will be provided with a self-registration code by your Module Tutor. Use this to confirm your attendance at the session, whether it is online or face to face. To do this, go to the 'Register Your Attendance' tile on the MyYSJ App on your smartphone or device. Your attendance is then logged on Check-in. Your Academic Tutors will receive notifications whenever your attendance becomes a concern.

You must log in to Moodle and eVision on a browser for the first time before you can register your attendance in MyYSJ, so please do this first.

If you do not have access to the app, now is a good time to download it. Please note that sessions will only appear just before they are due to take place.

Download MyYSJ App

If you know you are going to have to miss a scheduled session in your timetable, or are unexpectedly unwell, please let a member of staff know by filling out our online absence form on the Report an absence page. This will notify your lecturer that you won’t be attending. Please note this is for notification purposes only and will still count as an absence on your record.

If you arrive late for the session, and the code is no longer available, inform the tutor of your arrival. They will then mark you on the register and this will appear as a late attendance.

If you have recently changed module you will need to wait 24 hours after the module change has been processed before you appear on the register. Notify the tutor so they can manually add you to the register.

Further expectations on attendance responsibilities are set out within the Attendance Policy:

Report an absence

If you are unable to attend one of your classes, let us know by using our report an absence form.

Report an absence

Support for you

We are here to support you if you have any difficulties engaging with your studies or attending classes.

York St John University staff are friendly and knowledgeable and we are here to help.

  • Contact your Academic Tutor to arrange a 1 to 1 meeting or phone call if you would like their support.
  • Visit our Students page to access help and support from Wellbeing (for Mental Health support), Welfare, Disability, Funding Advice, Accommodation or Careers and Placements.
  • If you are ill or have a health issue, visit our Health Services page to find out where you can see a GP or a nurse. If you think you need medical help right now, 111 online can tell you what to do next. You can also phone 111 for advice.
  • Our Learning Success Hub includes helpful study and digital skills guides to build your confidence in your studies, including skills in referencing, writing, planning, critical thinking, language, maths, digital tools and software. Specialist study teams across York and London Campuses have bookable tutorials to support your skills development in all these areas.